Join Gini von Courter for an in-depth discussion in this video What you'll need for this course, part of Outlook 2013: Efficient Email Management.
- Before we start this course, let's make sure you have a version of Outlook, one of the Outlook products that is actually gonna help you in this course, because they are actually, right now, three different products and four different installations of Outlook available. The first is Outlook 2013, that you can purchase alone but more frequently is going to be purchased as part of a package, for example, Office for Students or Office for Home use, or Office Professional for your organization, and you'll know that it's Outlook 2013 because, in order to get to it, you'll actually open the Start Menu and it will appear here or it will appear in All Programs under Microsoft Office 2013, and it will say Outlook.
So you have Outlook then installed on your machine, or you may have gotten a subscription to Office 365, and that subscription allows you to install all of the Office 2013 products on your machine, so if you say, "Oh, I'm using Office 365", you're still probably approaching Outlook exactly the way I showed you, or you could, if you installed Outlook 2013 on your machine as part of your subscription. Another possibility is that you're actually using something called Outlook Web App.
Let me show you what that looks like. Outlook Web App runs in a browser, and it's also part of Office 365, so it's Outlook for the web, and when you load it, it actually says, "You're switching to Outlook Web App", so if I go, for example, from Outlook to my sites list, and then I switch back to Outlook, it will say, "Almost there", and it will start the web app. Now, I'm using OWA, or Outlook Web App, in the same mailbox that I'm using Outlook 2013 in, but it doesn't have all the same tools.
Notice, no ribbon, for example, across the top, so this product has fewer features. If you would like to know more about Outlook Web App, you'll find a course on OWA in the lynda.com training library. And then it's possible that you're using something called outlook.com, now outlook.com looks like this, and it's connected to a Microsoft account, so if you have a Hotmail account or a Live account like live.com, that's what I have, then you'll have access to outlook.com, it's free. So it's the web interface for the free Microsoft webmail, and this is not a full-featured product either because we don't have a ribbon at the top.
Outlook.com is a program that will allow you to compose and send and receive and store e-mail, but it won't do all of the things that we'll see in this course. So there's our four Outlook products, Outlook 2013, Outlook 2013 as part of Office 365, Outlook Web App, or OWA, and Outlook.com. Most of the features that I will show you in this course are not going to be available for Outlook.com or for the web app, so you will still learn a few things that you can use, but when it comes to doing things like creating and saving views, working with rules, working with tags, you'll find those are limited to Outlook 2013, either as part of an Office 365 subscription, or purchased stand alone, or as part of Microsoft Office.
So again, the products that we're using are installed on your computer. They are not products that you would simply run in a browser, so go grab a copy of Microsoft Office. If you don't have Outlook 2013, don't be disappointed right now. You can get a free 30-day trial of Outlook and all of the other applications in Office 365 if you go to office.microsoft.com, so make sure that you've installed that first including downloading Microsoft Outlook for your use, and then join me back here for the rest of the course.
If you already have Outlook 2013, we're good to go.
Find the Outlook 2010 version of this course here.
- Recognize what is involved in effective email management in Outlook.
- Reorganize and view emails according to conversation.
- Cite two ways to mark a message as read or unread.
- Arrange emails by date or according to sender.
- Explain the ways to construct inbox folders.
- Determine how to customize and use specific categories.
- Identify how to create search folders.
- Formulate Quick Steps and email rules.