From the course: Outlook 2016 Essential Training

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Using mail rules to process messages

Using mail rules to process messages

From the course: Outlook 2016 Essential Training

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Using mail rules to process messages

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- Unlike Quick Steps, which are triggered manually by you, Mail Rules are a set of filters that act on your incoming email automatically based on a set of rules that you've specified. Let's create a simple Mail Rule to move this newsletter into a folder called Newsletters that I've already created. From the Home Ribbon tab, select Rules, choose Create Rule. Because I have the email selected, Outlook is going to guess what it thinks I want to do with it. For example, I can choose who the email's from or what the subject contains. In this case I'm going to choose who the message is from. Then I need to decide the action. I'm going to select Move the Item to Folder. A dialog box comes up, in which I can select a folder. I'll choose a Newsletters folder that I'd already created. If I didn't have an email already created, I could click New and create a new folder. With a folder selected, click OK and then OK again. The rule has been created. I can place a check box next to Run this rule…

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