The Mailbox Cleanup feature directs Outlook to remove redundant emails. In this video, learn how to use this feature to clean up conversations, folders, and subfolders.
- [Instructor] The Clean Up feature, … also found on the Home tab, … is like a prescient form of ignoring conversations. … Rather than directing Outlook … to ignore and remove a specific conversation, … we're giving Outlook marching orders … and telling it to use the tracking information … that's built-in to email to determine … if messages within particular conversations are redundant. … A message perhaps where someone has said, … I agreed with this and three other people have written … to say, so do I. … Or parallel messages sent at the same time … with similar content. … Outlook examines them and removes them. … You choose a conversation. … You go to clean up. … And you choose, clean up conversation. … It says all redundant messages in this conversation … will be moved to the deleted items folders. … And we clean it up. … It says, this will apply to all items … in the selected conversation and that's fine. … If you have a large, complex conversation … you can use clean up to clean it up. …
Author
Gini von Courter
Released
10/4/2019- Customizing and using categories
- Email management
- Adding a column to a view
- Sorting and filtering in a view
- Conditional formatting
- Using custom search folders
- Customizing and using categories
- Setting AutoArchive options
- Creating custom Quick Steps
- Creating rules from scratch or from messages
Skill Level Intermediate
Duration
Views
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Introduction
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Email management2m 30s
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1. Review Messages
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Use the Focused Inbox2m 22s
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Use the Reading Pane4m 41s
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Ignore a conversation2m 27s
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Use Mailbox Cleanup2m 51s
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Add an app2m 4s
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2. Put Views to Work
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Add a column to a view2m 19s
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Filter a view1m 44s
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Save a view2m 10s
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3. Get Organized with Folders and Catetgories
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Create Inbox folders4m 36s
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Move or copy messages3m 18s
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Use custom search folders2m 13s
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Customize and use categories5m 40s
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Set AutoArchive options4m 44s
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4. Automate Actions with Rules and Quick Steps
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Flag an email4m 36s
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Use a built-in Quick Step3m 32s
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Create a custom Quick Step2m 23s
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Create a rule from a message2m 29s
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Create a rule from scratch4m 32s
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Edit and manage email rules4m 11s
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Conclusion
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Next steps1m 13s
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Video: Use Mailbox Cleanup