Outlook Instant Search provides a quick way to find messages. In this video, learn how to find messages from a specific person or containing a specific word or phrase in Outlook.
- [Instructor] Imagine for a moment that you need to find … an important message that's in your Inbox … or in one of your folders. … The average knowledge worker in the United States … spends 90 minutes every week searching for stuff, … including email stuff. … And this is your chance to improve on the average. … Whatever information you have will help you. … Perhaps you remember the name of the sender … or their email address, … or you remember a word or some phrases in the message. … Regardless of what you know, … resist the urge to start scrolling, … that's how you rack up that 90 minutes. … Instead, click right up here in instant search. … And because I'm in the Inbox … instant search is automatically going to search … in the Current Mailbox, … but I have other choices. … I can search the Current Folder, Subfolders, … Current Mailbox, and so on. … And just to note, if I knew I wanted to search in Sent Items … and I search in Sent Items … instant search is automatically set to Current Folder. …
Author
Gini von Courter
Released
10/4/2019- Customizing and using categories
- Email management
- Adding a column to a view
- Sorting and filtering in a view
- Conditional formatting
- Using custom search folders
- Customizing and using categories
- Setting AutoArchive options
- Creating custom Quick Steps
- Creating rules from scratch or from messages
Skill Level Intermediate
Duration
Views
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Introduction
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Email management2m 30s
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1. Review Messages
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Use the Focused Inbox2m 22s
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Use the Reading Pane4m 41s
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Ignore a conversation2m 27s
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Use Mailbox Cleanup2m 51s
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Add an app2m 4s
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2. Put Views to Work
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Add a column to a view2m 19s
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Filter a view1m 44s
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Save a view2m 10s
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3. Get Organized with Folders and Catetgories
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Create Inbox folders4m 36s
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Move or copy messages3m 18s
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Use custom search folders2m 13s
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Customize and use categories5m 40s
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Set AutoArchive options4m 44s
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4. Automate Actions with Rules and Quick Steps
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Flag an email4m 36s
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Use a built-in Quick Step3m 32s
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Create a custom Quick Step2m 23s
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Create a rule from a message2m 29s
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Create a rule from scratch4m 32s
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Edit and manage email rules4m 11s
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Conclusion
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Next steps1m 13s
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Video: Use Instant Search to find a message