Use the Advanced Find feature in Outlook for complex searches. In this video, learn how to use Advanced Find to define criteria and search for messages.
- [Gini] 95% of the time, Instant Search does what I need, … but occasionally, I need a more powerful version of Search, … and I have one called Advanced Find. … There are two ways to get to it. … First, if I'm here in Search already, … I can go to Search Tools, Advanced Find. … I can also, from anywhere in Outlook, … hold Control and Shift and hit the letter F … and open the Advanced Find dialog box. … Check it out, so I can search here for messages, … but I can also search through any type of Outlook item, … my calendar, which is appointments and meetings, … contacts, files in Outlook and Exchange, notes, and tasks. … I can search in my Inbox, … but I can specify that I want to search somewhere else, … and if I click the Browse button, … I get to multi-select in here, … so I can say, "Search in my Inbox and my Sent Items." … By the way, if I believe that what I'm searching for … might have been deleted, … I can also search in my Deleted Items folder. … When I am searching my current mailbox here …
Author
Gini von Courter
Released
10/4/2019- Customizing and using categories
- Email management
- Adding a column to a view
- Sorting and filtering in a view
- Conditional formatting
- Using custom search folders
- Customizing and using categories
- Setting AutoArchive options
- Creating custom Quick Steps
- Creating rules from scratch or from messages
Skill Level Intermediate
Duration
Views
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Introduction
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Email management2m 30s
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1. Review Messages
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Use the Focused Inbox2m 22s
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Use the Reading Pane4m 41s
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Ignore a conversation2m 27s
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Use Mailbox Cleanup2m 51s
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Add an app2m 4s
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2. Put Views to Work
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Add a column to a view2m 19s
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Filter a view1m 44s
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Save a view2m 10s
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3. Get Organized with Folders and Catetgories
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Create Inbox folders4m 36s
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Move or copy messages3m 18s
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Use custom search folders2m 13s
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Customize and use categories5m 40s
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Set AutoArchive options4m 44s
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4. Automate Actions with Rules and Quick Steps
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Flag an email4m 36s
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Use a built-in Quick Step3m 32s
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Create a custom Quick Step2m 23s
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Create a rule from a message2m 29s
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Create a rule from scratch4m 32s
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Edit and manage email rules4m 11s
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Conclusion
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Next steps1m 13s
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Video: Use Advanced Find to locate messages