In this video, learn how to set thresholds that create three different timeframes for work based on your job and calendar, including a few minutes, a short time, and a long time.
- [Instructor] We're going to begin our work … with time management by considering our work, … and that's because we really don't get to manage time. … We get 24 hours in a day. … We can't buy more. … We can't give some of ours to someone else, … so we can't really manage time. … We can only manage ourselves and our own work, … and one of our important goals in this course is … to categorize our work into three different piles … based on how much time we believe … that work is going to take. … Someone sends us an email or walks into our office … and hands us a new piece of work, a task, a job, a project, … whatever it is there's something new that needs to be done, … and it's been given to us. … It's possible that it will take a long time, … and that's our first category of work. … Work that will take a long time. … Another possibility is that it will take … a relatively short time, and then the third possibility is … it will take just a few minutes. … In our work together in Outlook, we're going to sort …
Note: This course was recorded in Office 365, but anyone using a recent version of Outlook—including 2019, 2016, and some earlier versions—will be able to follow along.
- Prioritizing work with Outlook
- Estimating the time for tasks and email
- Creating an appointment, event, or meeting
- Creating recurring meetings
- Flagging items
- Applying categories to tasks and to-do items
- Creating tasks from email or from scratch
- Completing a task and sending an update