Join David Rivers for an in-depth discussion in this video Understanding the reasons to switch, part of Migrating from Outlook 2003 to Outlook 2007.
Outlook 2007 offers a number of major improvements and enhancements that make upgrading from Outlook 2003 worthwhile. There is an improved user interface with a new To Do Bar to help you stay organized and on track. Sharing Calendars with others makes collaboration easier than ever and you will save time and effort now in dealing with e-mail attachments, thanks to the new Attachment Previewer. Now in this movie, we are going to get a brief overview of some of these features before covering them in greater detail later on in this course. We will begin with the new Fluent user interface, which has been improved to help you work more efficiently and improve productivity.
The Ribbon allows you to spend more time doing your work and less time searching for commands by making them easy to find and use. You will also find quick and easy access to relevant commands using the Quick Access toolbar and the new mini toolbars that appear when working with selected text. And the new To Do bar shows you flagged email messages and tasks in one handy location. If you're Migrating to Outlook 2007, as opposed to a simple upgrade on the same machine, such as moving to a brand new installation of Outlook 2007 on a new computer, you'll learn everything you need to know about PST files in this course.
PST files hold your e-mail messages, tasks, calendars entries, even your contacts. You'll learn how to locate this important file, back it up for safekeeping, and restore it when needed. And you'll also learn how to export this file so you can import it into your new Outlook 2007 installation. It's all easy to do. There are also a number of new features to help improve your productivity and efficiency when working in Outlook. For example, if you collaborate with others on Projects, sharing a Calendar with the team will make it easy for everyone to stay on track and on time.
You'll now be able to preview an attachment in an email message using the Attachment Previewer, so you don't have to download and open the attachment to see what's inside. Macros are also excellent time-saving options when you find yourself repeating the same set of commands over and over. Creating Macros and Macro buttons for running those Macros can translate into huge time savings. So, I hope this brief overview has helped to show you why you might want to migrate from Outlook 2003 to Outlook 2007. We will be exploring these reasons in greater detail as we move through the various chapters in this course.
- Comparing the Outlook 2003 and 2007 interfaces
- Creating macros for increased efficiency
- Changing the default startup folder
- Using keyboard shortcuts
- Transferring mail and other items between Outlook 2003 and Outlook 2007
- Backing up a mailbox
- Performing common tasks with the Quick Access toolbar
- Sharing calendars
- Previewing email