Search settings control how Instant Search works, including the default folder and limits to the number of results returned. In this video, learn how to modify Outlook search settings.
- [Instructor] There are settings that control … how instant search works … and if you find that you are frequently searching … in really large, public folders, for example, … or a folder that includes several years … of customer correspondence … and you need to be able to return more … than the 250 search items … that instant search returns, … I want to show you how you can change the search settings. … Go to file, go to options, click search … in the Outlook options dialog box. … Under results, it says include results only … from current folder and current mailbox … when searching from the inbox. … This is the default. … If you always want to search all inboxes as the default, … remembering that you can always change that, … if time after time, you go, no, … I want to search all mailboxes, … then simply make that choice here. … Next, include messages from the deleted items folder … when searching in all items. … That's off by default. … If you always want to search every place, … including deleted items, …
Author
Gini von Courter
Released
10/4/2019- Customizing and using categories
- Email management
- Adding a column to a view
- Sorting and filtering in a view
- Conditional formatting
- Using custom search folders
- Customizing and using categories
- Setting AutoArchive options
- Creating custom Quick Steps
- Creating rules from scratch or from messages
Skill Level Intermediate
Duration
Views
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Introduction
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Email management2m 30s
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1. Review Messages
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Use the Focused Inbox2m 22s
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Use the Reading Pane4m 41s
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Ignore a conversation2m 27s
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Use Mailbox Cleanup2m 51s
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Add an app2m 4s
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2. Put Views to Work
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Add a column to a view2m 19s
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Filter a view1m 44s
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Save a view2m 10s
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3. Get Organized with Folders and Catetgories
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Create Inbox folders4m 36s
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Move or copy messages3m 18s
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Use custom search folders2m 13s
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Customize and use categories5m 40s
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Set AutoArchive options4m 44s
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4. Automate Actions with Rules and Quick Steps
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Flag an email4m 36s
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Use a built-in Quick Step3m 32s
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Create a custom Quick Step2m 23s
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Create a rule from a message2m 29s
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Create a rule from scratch4m 32s
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Edit and manage email rules4m 11s
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Conclusion
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Next steps1m 13s
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Video: Tweak your search options