Join Jess Stratton for an in-depth discussion in this video Sweep and work with Clutter, part of Outlook.com Essential Training.
- [Narrator] Outlook.com comes with a great feature to easily get rid of mail from one particular person in your Inbox. It's called sweeping. Right now, I have my Outlook.com calendar email open that's reminding me of an appointment. I'd like to get rid of all of these. So I'll sweep them up. With one email open, I'll click the Sweep button at the top of the screen. At the top, here's my options for email from Outlook.com calendar. I can choose to delete all the messages from the Inbox folder.
I can also choose to delete all messages and any future messages that come in. If you watch the previous video on deleting mail from somebody, this works in a similar manner. You can also only keep the latest message and delete the rest. And finally, you can choose to always delete messages older than 10 days. You actually have more options than this. You can click the drop-down message next to delete and change any occurrence of deleting to archiving. This way, you can get them out of your Inbox but feel safe knowing that they'll still be around when you can search on them.
I'm going to archive all messages from the Inbox folder although I'll always keep the latest. This way, I'll know what's next on my schedule. Make your choice and click the Sweep button. The rule has been created, and I'll click OK. In a later video, I'll show you some more neat things that you can do with rules. There's one more way that you can quickly delete and move emails from a particular email address. In addition to sweeping, there was one more way to get there.
With a particular email open, click the pull-down arrow next to Reply All. From here, you can click Delete all messages from the sender, in this case, Outlook. It's the same dialog box. It was just a different way to get there. You can also change the delete to an archive option instead. I'll click Cancel. To help keep your Inbox clean in addition to sweeping, Outlook.com comes with a great new feature called Clutter.
Clutter is different from junk mail in that it's actually messages that you'll want to read instead of spam. However, it doesn't want to clutter up your Inbox, so it goes in its own special area. It's similar to low priority if you're a Gmail user also. You can teach Outlook.com what's clutter and what isn't. Outlook.com can know ahead of time what messages you tend to ignore. It will treat those as clutter, and you'll find over time that those messages will appear in your Clutter folder instead of your Inbox.
So check it occasionally. You'll also know when new messages are in there to check because this blue count on the right-hand side next to the folder name will go up. It's a count of how many unread messages are in that folder. If you notice the number starts going up, it's time to check the Clutter folder. You can also tell Outlook.com what's clutter and what's not. With a particular email open, click the three dots to the right of Categories at the top of the screen. From here, you can choose Move to Clutter.
This can teach Outlook.com what you consider to be clutter. Alternatively, if it thinks something is clutter but it's really not, you can select that email in the Clutter folder and choose Move to Inbox. It's the icon to the right of the trashcan. It's going to teach Outlook.com that that's not clutter, and any new emails going forward will appear in your Inbox instead of Clutter.
- Changing the theme and display settings
- Composing, formatting, and drafting messages
- Working with attachments and photos
- Viewing or editing Office documents while replying
- Organizing mail into folders
- Archiving, deleting, and restoring mail
- Working with Clutter
- Using categories to classify mail
- Creating rules for processing mail
- Adding email accounts to Outlook.com
- Creating a mail signature
- Working with the Calendar
- Using Skype instant messaging