When you attach a file to an Outlook message, it is better to send a link to a file store in OneDrive or SharePoint, provided that all your recipients can receive and use a link. If you choose a file stored locally, after the file is attached you can right click the file and upload it to OneDrive. Outlook converts the attached copy to a link.
- [Instructor] File attachments are either … the coolest thing about Microsoft Outlook … or one of the biggest curses that Outlook offers to us … because, if for example, I attach a file … to send to someone … then I'm now creating brand new files when I do that. … Each recipient I sent it to … will have a copy of that file sitting in their Inbox. … I'll have another copy in my Sent Items folder. … So it's best if we can actually skip attachments altogether. … There are two ways you can think about it. … One possibility is that I have a document, … I can put it in a shared location. … Whether that's OneDrive, or in SharePoint, … or some other way my organization shares documents. … And rather than sending an attachment, … I'm sending a link to the document. … When I do this, everyone who clicks that link … is getting the most recent version of the document. … We're all editing together. … I don't have multiple copies to manage. … I don't have to worry about which … the correct version of the document is. …
Author
Gini von Courter
Released
4/1/2019- Finding a contact in seconds flat
- Listening to email
- Reusing text with Quick Parts
- Color-coding emails
- Making use of Favorites
- Automating email with rules
- Creating new tasks quickly
- Rescheduling appointments
- Cloning appointments
- Linking contacts
- Setting up an out-of-office message
Skill Level Intermediate
Duration
Views
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Introduction
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1. Top 10 Tips and Tricks (+ 1)
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Peek into another app1m 35s
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Add people to Favorites2m 51s
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Listen to your emails3m 3s
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Enter natural language dates3m 23s
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Create a group3m 32s
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2. Organize Your Inbox
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View your inbox your way4m 46s
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View by conversation3m 18s
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Delete old messages2m 4s
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Archive messages1m 55s
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3. Manage Incoming Messages
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Speed read your email1m 59s
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Use Quick Steps5m 13s
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Make use of Favorites1m 18s
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Find an email3m 10s
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Use search folders2m 42s
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4. Send and Reply to Messages
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Add a hyperlink to an email1m 15s
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5. Stay On Task
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Set task reminders1m 1s
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6. Tips and Tricks for Calendars
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Assign categories4m 32s
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Clone an appointment2m 44s
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Change the time scale2m 27s
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Show three time zones3m 41s
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7. Tips for Working with Contacts
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Add a photo to a contact1m 38s
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Map a contact address1m 27s
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Create a contact group4m 38s
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8. More Tips and Tricks
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Work offline3m 21s
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Conclusion
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Next steps1m 35s
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Video: Skip attachments with OneDrive links