Join Gini von Courter for an in-depth discussion in this video Showing two time zones, part of Outlook 2013: Tips, Tricks, and Shortcuts.
My office is in Michigan, but I'm going to be working in our California office the second week in July. And so, I want to make some appointments with folks while I'm there, and that means I'll create meetings. I also want to block some time for myself for some specific tasks I need to do, and I don't want to have to do all the time zone math in my head. So what I'm going to do is show a second time zone. I'm going to point here to the time indicator, in either the day, the work week or the week view, and choose change time zone.
Now I'm not really going to change my time zone. I'm simply going to add a second time zone. I'm going to call this one Michigan, and I'm going to show a second time zone for California, actually for LA, right there. Now, I would encourage you not to click this Swap Time Zones button, and the reason is, it will change all of your appointments as if you were in Los Angeles right now, and I'm not.
I just want to see the second time zone. So now I can tell that when it's noon in Michigan, it's 9 am in LA. So, I can easily schedule my Los Angeles appointments. If I need to schedule an appointment from nine to eleven, on Monday, in LA, that's right here. And I don't have to worry about adding and subtracting time zones. It's just going to be exactly right. If I'm displaying two time zones, the time zone that corresponds to my setting in Windows is going to be closest right here, and the second time zone will display to the left.
I can't show more than two time zones. I can only show two. And when I no longer show a second time zone, I simply return to change time zone, and turn that second time zone off, and I'm back, one time zone again.
AuthorGini von Courter
- Finding a contact in seconds flat
- Reusing text with Quick Parts
- Color-coding emails
- Making use of favorites
- Speed-reading email
- Dealing with junk mail
- Sharing your calendar via email
- Including screenshots
- Changing task start and due dates
- Cloning appointments
- Linking contacts
- Setting up an out-of-office message
Skill Level Intermediate
1. Top Ten Power Shortcuts
2. Organizing Your Inbox
3. Managing Incoming Messages
4. Creating Emails and Replying to Them
5. Creating Special-Use Emails
6. Staying on Task
7. Tips for Calendars, Meetings, and Appointments
8. Working with Contacts
9. Miscellaneous Tips and Tricks
Next steps1m 4s
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