Join Gini von Courter for an in-depth discussion in this video Setting the time zone of an appointment, part of Outlook 2013 Power Shortcuts.
Just as I can display more than one time zone, I can also create an appointment or meeting and be very specific about what time zone it occurs in. And, there are a couple of reasons that this is a favorite feature of mine. I'm going to create a new appointment for Sunday. One to three o' clock. In this new appointment is actually flying out to Los Angeles, and I'm flying out of the Detroit Airport. Now, my flight leaves on Sunday at 1 o' clock Eastern Time.
But when it arrives, it actually arrives at 3:35. Not Eastern Time but Pacific Time. So, by entering the time zone what looks to be about two and a half hours, actually, is clearly much longer. I have changed flights once. There's my time, getting to Los Angeles. If I double click to open it, again, it looks short, but it shows Eastern time here in 3:35 Pacific time. So, when somebody asks me, can we meet at 3 o'clock on Tuesday.
That's great. It doesn't really matter when I choose. I'm going to say, we're going to meet at 3 PM on Tuesday, Pacific time, for an hour. I'm going to make this tentative, 'cause we're not sure yet. And Barry is not on my network. Barry doesn't use Outlook. So, I'll need to do this by phone, but at least I can have that information here. So, this looks great. By using the Time Zone feature, I am able to make sure that my calendar matches the reality.
That when I'm in Pacific time, it shows my appointments in Pacific time. That when I'm on the phone with Barry, I'm not talking with him about an appointment at 6 o'clock my time, I'm talking with him about an appointment 3 PM his time.
AuthorGini von Courter
- Finding a contact in seconds flat
- Reusing text with Quick Parts
- Color-coding emails
- Making use of favorites
- Speed-reading email
- Dealing with junk mail
- Sharing your calendar via email
- Including screenshots
- Changing task start and due dates
- Cloning appointments
- Linking contacts
- Setting up an out-of-office message
Skill Level Intermediate
1. Top Ten Power Shortcuts
2. Organizing Your Inbox
3. Managing Incoming Messages
4. Creating Emails and Replying to Them
5. Creating Special-Use Emails
6. Staying on Task
7. Tips for Calendars, Meetings, and Appointments
8. Working with Contacts
9. Miscellaneous Tips and Tricks
Next steps1m 4s
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