Outlook can automatically archive items based on settings you provide. In this video, learn how to modify AutoArchive settings so you can archive based on your requirements.
- [Instructor] AutoArchive is not … automatically turned on in Outlook. … However, if you're upgrading … from a previous version of Outlook, … and you were archiving in that version, … archiving will already be turned on here … because your mailbox already knows how to archive. … It retains those settings. … Whether you were archiving before or are just starting, … you can modify archive settings … at the folder level and at the mailbox level. … You can change how frequently archiving happens, … and all of those settings are found in the options. … To get there, let's choose File and then Options > Advanced. … And note here in the center, we have AutoArchive … Click the AutoArchive Settings button, … and this is a simple dialogue … that has not changed much in the past 13 or 14 years. … In this dialogue, the first thing you do … is choose how often you would like to autoarchive. … I like to autoarchive once a week. … So, every week I'm asked, … "Would you like to AutoArchive now?" … That's the second checkbox, prompt me. …
Author
Gini von Courter
Released
10/4/2019- Customizing and using categories
- Email management
- Adding a column to a view
- Sorting and filtering in a view
- Conditional formatting
- Using custom search folders
- Customizing and using categories
- Setting AutoArchive options
- Creating custom Quick Steps
- Creating rules from scratch or from messages
Skill Level Intermediate
Duration
Views
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Introduction
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Email management2m 30s
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1. Review Messages
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Use the Focused Inbox2m 22s
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Use the Reading Pane4m 41s
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Ignore a conversation2m 27s
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Use Mailbox Cleanup2m 51s
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Add an app2m 4s
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2. Put Views to Work
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Add a column to a view2m 19s
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Filter a view1m 44s
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Save a view2m 10s
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3. Get Organized with Folders and Catetgories
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Create Inbox folders4m 36s
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Move or copy messages3m 18s
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Use custom search folders2m 13s
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Customize and use categories5m 40s
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Set AutoArchive options4m 44s
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4. Automate Actions with Rules and Quick Steps
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Flag an email4m 36s
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Use a built-in Quick Step3m 32s
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Create a custom Quick Step2m 23s
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Create a rule from a message2m 29s
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Create a rule from scratch4m 32s
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Edit and manage email rules4m 11s
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Conclusion
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Next steps1m 13s
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Video: Set AutoArchive options