To send information without using an attachment, copy the information and then paste it into the body of the message. Choose from the available paste options. Your recipient doesn't need to open a file or use the file's application to view the information.
- [Instructor] Sometimes the best way you can send someone…data isn't as an attachment, but by embedding…it in the body of the message.…Couple of reasons this is true.…First, if I send data as an attachment,…my user has to have the appropriate application…to open the attachment.…They have to take the time to open the attachment.…And it's possible that they're receiving…this email on a phone, or on a device…that isn't capable of opening attachments at all.…Therefore, if I wanted to send this data…to someone, rather than attaching the spreadsheet,…which is going to attach the chart…and other things that they don't necessarily need,…I can simply copy this data.…
Now let's fly over to Outlook.…Here's the data you requested.…And now let's paste it.…I have choices about how this appears.…I can match what would be the destination table style,…because this is a table.…Notice I get a boarder.…That might be nicer than keeping the source formatting…that doesn't have a border.…I want to make this easy to read.…But if somebody is receiving this email…
AuthorGini von Courter
- Finding a contact in seconds flat
- Decluttering your inbox
- Creating text shortcuts with AutoCorrect
- Power searching in mail and calendar
- Dealing with junk mail
- Setting up out-of-office replies
- Saving a search for reuse
- Creating recurring appointments and tasks
- Backing up Outlook data with Time Machine
Skill Level Intermediate
1. Top 10 Shortcuts
2. Shortcuts for Organizing Email
3. Shortcuts for Sending and Replying
4. Shortcuts for the Calendar
5. Shortcuts for Contacts
6. Shortcuts for Tasks
Next steps1m 6s
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