Join Jess Stratton for an in-depth discussion in this video Searching your messages, part of Outlook.com Essential Training.
I showed you how to archive your mail so that you could still search on it later. So now its time to start searching. The top left of the screen contains the search bar. In its simplest form and with a smaller mail box, you can just put in a text search and hit the Enter key. For example, I can type the word Reggie, hit Enter and I'll see any of my messages to or from Reggie. On the right hand side, it will tell me where the message is. In this case, the message wasn't sent, because it was a message I sent to Reggie, one from Reggie, is in my inbox.
Now there's some other things you can do, for example, a quick way to get to the search box is to use a handy keyboard shortcut. It's the forward slash key. If I hit that key, it will take me right to my search bar. Now that I've got Reggie in there, there's some more helpful tools that Outlook.com gives us. For example, I can search specific folders. Quickly, it's allowing me to choose whether I want emails that are from Reggie, whether or not they had Reggie in the subject line, or whether they're to Reggie.
Now these are convenient tips that I can use often to quickly find something. For example, if I just want to pull up an email that I sent to Reggie, I can type in Reggie, and select to Reggie. This will show me any messages that have been sent to Reggie, whether they be from me or anybody else. If that's not enough, I can click my mouse in the search bar and select Advanced search, because sometimes your mail file will grow too large and a basic search just won't cut it anymore. Now I have lots of things I can search on.
I can search on who the message is from, to, I can search the subject line, particular key words in the body of the email, a date range that the message came in, or went out, whether or not it has an attachment or not; and even a message that's in a certain folder. Now, you'll notice that there's no deleted folder that's because currently you can't search deleted items. That's why if you really think you'll be needing to search on it later you should always put it in your archive instead of deleting it.
So now that we've got this box open, there's some more things I can search on. You can use any combinations of these fields. For example, I can find an email that has a word tracking in it and I can search because I know it came in sometime between April 1st and April 5th. Click Search. And I can see my results. They're both here in the inbox. I can also search in a particular folder. I'm going to clear these criterias by clicking the mouse, highlighting, and deleting.
For example, if I didn't find the result that I was looking for I can further refine it or change my search. I'm going to search for a particular folder in the eMarketer folder, because I remember I saw a newsletter that had something to do with mobile phones that I wanted to go back and read. So I'll search the eMarketer folder for the mobile keywords. I'll hit Search. And here's my results. So that's how easy it is to search. When you're done searching, you can just click back on the inbox, and the search box will be there waiting for us the next time we want to use it.
- Customizing your inbox
- Composing and formatting messages
- Viewing sent messages
- Processing junk mail
- Adding flags to keep important mail at the top
- Creating rules for processing mail
- Managing your account and settings
- Importing contacts from social networks
- Sharing a calendar
- Uploading, downloading, and working with files on SkyDrive
- Accessing Outlook.com from a mobile device