Click in the Search box and enter text to search for message content or a person. Click the filter or funnel icon to specify filters: which folders to search, a date range, and attachments. If you frequently search for emails from a specific person, add that person to your Favorites list.
- [Instructor] The search box sits at the top of the information viewer here in Outlook, and when you search you're searching not just for messages, but also searching for people. So if I wanted to search for Robert, he's actually listed here because I sent a message to him recently, and he's in my organization, but I'm going to choose Robert Molina, and he pops up, and I could send him an email if I wished. If I search, for example, for Leslie, who sent us an email earlier, then we see the results.
Here's Leslie, and here are the results of the searches from Leslie, including the item that was flagged, and a message that was sent quite a bit earlier. One of the things that I can do is I can actually add Leslie to my favorites list. Let me say that again, because this is a relatively new piece of functionality. As well as having folders listed here, like the inbox and sent items, I can add Leslie to favorites. So if I click on Leslie in favorites, then I can see the messages that Leslie has sent me.
Who might you add to favorites in your organization? Whoever you directly report to, perhaps the people who directly report to you. If you're working on a project and you have a business champion, or have an outside partner, you might add those folks to you favorites so you can quickly go retrieve the emails that they've sent you. Just like that. I can also search for the contents of a folder, like the lead list that we talked about earlier.
There are many emails that have the word lead list in them, but I'm going to tighten this up a little bit. I'm going to click the filter button and say I'm actually looking for lead list and a message that has attachments in it. And I only want you to look in the inbox. So now we're looking just in the inbox for messages that have the words lead and list in the body or the subject, and that also have attachments. I can select a to and from date as well to further narrow my search terms, so I can look for exactly the messages that I wish to find.
When I'm done, simply click the back button to return back to the inbox. You search to look for something specific, a message, an attachment, information about a sender, or a recipient, and for your frequent searches, always looking for messages from my project manager, from my assistant, add those folks to favorites. To remove someone from favorites, simply right click and choose remove from favorites to take a person or a folder off the list.
- Identify three apps that are included with Outlook on the web.
- Recognize what digits next to a folder indicate.
- Recall three ways to add a recipient to an email message.
- Name the feature that allows users to delete messages based on a rule.
- List three things automatic replies allow users to do.
- Determine which Outlook items users can assign multiple categories to.
- Summarize the two options users have when changing the time for a meeting.
- Explain what a filter dropdown does.