In this video, staff author Jess Stratton shows users how to do basic searches of email, and then drill down to do very specific searches, including adding multiple parameters.
- [Narrator] It's easy to find the message you're looking for in Outlook. Right above the message list every folder has a search bar right above it. The easiest and quickest way to find a message is to click inside that search bar and start typing. You can type as much or as little as you know you're looking for. You don't even have to hit the Enter key. As you type your search will be refined and the messages will be filtered based on those results. You can continue typing and further narrow it down.
Once you've found the email you're looking for you can click on it and to close out of the search bar click the X to the left of the search text. You can make more refinements to your search. If I click inside the search bar the search tools ribbon tab will appear. The first thing I need to decide is the scope of my search. On the left hand side I can decide whether I want to search all of my mailboxes that is all of my email accounts if I have more than one or just the current one which is currently red30tech as that's what's selected right now.
I can also decide later whether or not I want to include sub folders and we'll be going over sub folders in a later video or if I want to have Outlook search all Outlook items. That is, calendar entries, reminders, tasks, and contacts. Once I've decided where I want to search, I can move to the middle of the screen and refine my search. I'll click from, and I'll choose to search for a particular message from Jenny.
If Jenny sends me a lot of email or I'm looking for a particular one that has an attachment I can click Has Attachments. Outlook then continues to narrow down the search. I can even further refine it. For example, I can search the subject line also. I can search on an email that is a particular category and we'll be going over that. I can click the down arrow next to this week and only search messages that I received today, yesterday, this week, last week, last month, and so on.
I can search on messages that are flagged, and we'll be going over that. Messages that are flagged is important, and I can also click more. Clicking on more search fields will stack more queries. For example, body. It stacks a new query, and from here I can continue to search to find the email that I'm looking for. Outlook will save my query under recent searches.
If I come back to it, I can select my search and run it again. It's important to note that Outlook will only save the query, not the results, so if I run the search later, I may get completely different results. When I'm all done I can click close search and I'll be brought back to my Inbox.
- Connecting your email account to Outlook
- Reading mail
- Searching for mail
- Organizing mail with flags, folders, and rules
- Creating and sending new email
- Creating new contacts
- Adding delegates
- Creating meetings and appointments in the Outlook calendar
- Creating tasks
- Backing up Outlook data
Skill Level Beginner
Q: This course was updated on 11/09/2018. What changed?
A: A new video was added that covers the simplified ribbon in Office 365.