In this video, Jess Stratton shows users how to do basic searches of email, and then drill-down to do very specific searches, including adding multiple parameters.
- [Instructor] It's easy to find the messages that you're looking for in Outlook. Right above the message list, every folder has a search bar right on top of it. The easiest way to find a message is to click inside that search bar, and start typing. You can type as much or as little as you know you're looking for. As you type, the messages will be filtered according to what you type in the search bar. You can even continue typing and further narrow it down. If you found the email that you're looking for, you can click on it. To close out of the search bar, click the X to the right of the text.
You don't need to use the search bar to make more refinements to your search. If I click inside the search bar, a new ribbon tab will appear; the Search Tools tab. The first thing I can decide is the scope of my search. On the left hand side, I can choose whether I want to search in all of my mailboxes, that is all my email accounts if I have more than one or just the current mailbox, which is currently Red30 Tech, because that's what's selected right now. I have it set to search the current folder, which is the inbox.
I can also decide later whether or not I want to include sub folders, and we'll be going over sub folders in a later video. Finally, I can decide if I want to have Outlook search all Outlook items. That is calendar entries, reminders, tasks, and contacts. And once I've decided where I want to search, I can then move to the middle of the screen and refine my search. I'll click From and choose to search for my message from Jenny. If Jenny sends me a lot of email or I'm looking for a particular one that I know has an attachment in it, I can select Has Attachments.
Outlook then continues to narrow down the search. I can even further refine it. For example, I can only search on messages that I received today or any of these time intervals like this week, messages that are of high importance, and I can also click More. I can search on any of these fields. Clicking on a new search field will snag more queries. From here I can continue to search and I can find the email that I'm looking for.
If I've spent a long time on a search query, Outlook will save it under Recent Searches. If I ever want to come back to it, I can select my search, and Outlook will run it again. It's important to note that Outlook only saves the query, not the results. So if I run this search again later, I may get completely different results. When I'm all done, I can click Close Search, and I'll be brought back to my inbox.
- Accessing the keyboard shortcuts
- Using @mentions
- Reading and searching mail
- Organizing mail
- Processing messages with mail rules
- Using the new Focused Inbox feature
- Creating and formatting new messages
- Recalling and resending messages
- Creating new contacts
- Working with the calendar
- Creating tasks and notes
- Working with Outlook data