Join Dave Crenshaw for an in-depth discussion in this video Schedule and protect processing, part of Managing Your Calendar for Peak Productivity.
- [Instructor] Processing is the act of deciding what,…when and where for every item in every gathering point,…including your email inbox, your physical inbox in Notepad.…I cover the subject of processing in depth…in Time Management Fundamentals here on the library.…If you're not familiar with that yet, just think of…processing as bringing all your inboxes to zero.…We must have time scheduled for it in our calendar…because it's essential to our career well-being…just as sleep and food are essential to our…physical well-being.…
Let's begin by looking at our calendar.…We want to have a week view.…This allows us to see all 168 hours that…we have available in our week.…Because processing is the number one top priority…we want to schedule it at a time where we're least likely…to be interrupted which will allow us to stick…to it consistently.…I recommend that you have a starting budget…of five hours per week.…That's about right for most people.…You may need a little less or a little more than that.…
So what we're going to do is simply scan ahead…
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- Recognize the pitfall of having too many calendars.
- Recall the benefits of leaving 15 minutes of cushion for each task during a busy week.
- Name the best ratio for meetings to actual work for the average person.
- Relate “time abhors a vacuum” to scheduling meetings.
- List what you should schedule during your maximum productivity hours.
- Explain how you should manage your calendar during the busiest time of the year.