Join Dave Crenshaw for an in-depth discussion in this video Schedule ongoing 1:1 meetings, part of Managing Your Calendar for Peak Productivity.
- [Instructor] Oftentimes your meetings with other people…will be something that you want to reoccur.…Because they're an important workplace relationship…and you regularly need to coordinate information,…you need to meet consistently.…Establishing a set time and place to meet…makes it easier for you to ensure you're coordinating.…When meeting, the first question you want to ask is:…what is the least amount of time we'll need?…Time abhors a vacuum.…
What that means is if you schedule a meeting…to last 60 minutes, it will take 60 minutes.…Try to minimize the amount of time that you schedule.…Next, talk with the person to create a pattern.…There's never a perfect meeting pattern,…but we want to look for something that works…around 80% of the time.…For instance, if I want to have a regular meeting…with someone to occur on Tuesday afternoons,…I could establish a schedule…to reoccur on Tuesday at 2:00.…
I would go into the settings and make sure…that it repeats weekly.…Now, will this always work?…No.…For instance, in this case it conflicts…
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- Recognize the pitfall of having too many calendars.
- Recall the benefits of leaving 15 minutes of cushion for each task during a busy week.
- Name the best ratio for meetings to actual work for the average person.
- Relate “time abhors a vacuum” to scheduling meetings.
- List what you should schedule during your maximum productivity hours.
- Explain how you should manage your calendar during the busiest time of the year.