In this video, staff author Jess Stratton shows users how to save attachments to the local computer or to OneDrive, and even remove them completely from the email.
- [Narrator] When people send you attachments like PDF files, Word documents, photos, and other files, you can save those to clear out your email. You'll know that a message has an attachment because you'll see the paperclip icon on the right-hand side in the message pane. There may be more than one attachment in an email. The attachments will be located at the very top of the email. This one contains some photos, a PDF file, and a Word document. This one contains a PDF file, a single file.
With any attachment, I can always double-click on it, which will open it up so I can look at it. This one will open up in the built-in PDF viewer in Windows. I can also click the down arrow to the right of the attachment. From here, I can open it, print it, or save it. If I choose save as or save all attachments if there was more than one and I wanted to save them all at the same time, it will open up the browse dialogue box on my computer and I can choose a folder and click save.
Instead of my local computer, I can also save it by uploading it to my OneDrive account, which will save it to the Cloud and I can access it anywhere. Then I can log into my Microsoft Office 365 account and visit OneDrive. I'll choose to upload this to OneDrive. I can see it being saved and the Cloud icon let's me know that it's located on OneDrive. You can also see the file size of attchments.
This one is fairly small, it's under a meg, but you may get a large one that you may want to clear out from your email. You can remove the attachment while still keeping the email. The trick is to save the attachment to your computer or upload it to OneDrive and then delete the attachment from the email. When you delete it from the email, it won't delete it from your computer or OneDrive. It will only delete it from Outlook. So save it first by right-clicking and choosing save as, save all attachments to save them local to your computer, or upload to upload it to OneDrive.
It also won't delete the body of the email. If you've done all those things and you're ready to remove the attachment, click remove attachment. It's asking me if I'm really sure, I'll click remove attachment again, and now it's gone. My email remains, however, no attachment. If I need to access it, I can find it where I've saved it in OneDrive.
- Connecting your email account to Outlook
- Reading mail
- Searching for mail
- Organizing mail with flags, folders, and rules
- Creating and sending new email
- Creating new contacts
- Adding delegates
- Creating meetings and appointments in the Outlook calendar
- Creating tasks
- Backing up Outlook data
Skill Level Beginner
Q: This course was updated on 11/09/2018. What changed?
A: A new video was added that covers the simplified ribbon in Office 365.