In this video, staff author Jess Stratton shows users how to respond to a meeting invitation in a number of ways that someone else has sent to them. She explains how to propose a new time, accept, or decline.
- [Narrator] Sooner or later, you are also going to be invited to other peoples' meetings. You can respond to those in a few different ways. I'm in my calendar right now, and I can see I have a meeting invitation right here. This entry is light, and it's marked as Tentative, meaning it has a striped line to the left of it. This means that if somebody else tried to create an appointment with me at the same time, they could, because I haven't accepted it yet. The most common way that you'll be accepting or rejecting meetings is in your Mail file.
Let's head back over to email. You'll be getting these invitations in your Inbox, like an email. This is what it's going to look like. Here's the meeting request from Jenny. I can tell it's a meeting because it has this icon directly in the message area. On the right-hand side, I can see the contents of her meeting request. I can see what time zone it's been created in, and what it looks like on my calendar. In fact, I can scroll up and down and see my calendar, which is helpful to me to decide if I'm going to accept it right from the email.
I can choose to accept it. On the right-hand side, I can click this green check mark. In fact I can also click this drop-down. I can send the response immediately, without a note, or I can choose not to send a response at all. Finally, I can add a note to this before I send it. I can also choose to tentatively accept it. This means, I'll accept the meeting request, however my free time on the calendar will still be shown as available, so somebody else can still schedule me for other things.
I have the same three choices here. I can do the same thing to decline the meeting outright. Also, when Jenny created the meeting, she checked off the button to allow me to propose a new time for the meeting. Let's click Propose New Time. If I can't make the meeting at all, I can choose to decline and propose a new time. However, if I can make the meeting, but I'd rather it was a different time, I can choose Tentative and Propose New Time.
It's going to bring up the scheduler to allow me to propose a new time when everybody can attend the meeting. I'm going to move it up just a little bit later. I'll click Propose Time... and I'm prompted to send a new email to Jenny. I'll click Send... and now it's completely up to her whether she wants to accept my new time. Let's go back to our calendar.
I'll go back to that same date. Now that I tentatively accepted the meeting, it's shown up as a much darker, permanent color on my calendar because it's a real meeting. However, the bar to the left of it is still striped. That means my time is considered free, meaning other people can still schedule me for things because I marked it as Tentative. Unlike this one, which is solid, because I'm busy.
- Connecting your email account to Outlook
- Reading mail
- Searching for mail
- Organizing mail with flags, folders, and rules
- Creating and sending new email
- Creating new contacts
- Adding delegates
- Creating meetings and appointments in the Outlook calendar
- Creating tasks
- Backing up Outlook data
Skill Level Beginner
Q: This course was updated on 11/09/2018. What changed?
A: A new video was added that covers the simplified ribbon in Office 365.