Join Sean Conrad for an in-depth discussion in this video Reading email, part of Outlook 2007 Essential Training.
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Let's read some e-mail. We're looking at my Inbox here. Now I can tell I have some new e-mail in my Inbox, because the Inbox is in bold, and there's a seven beside it in brackets, so I have seven e-mails I need to read in my Inbox. Now to read one of them, I just simply Left-click on it to select it, and the e-mail itself will be shown in the Reading pane to the right. If I want to read another one, I'll just go ahead and click on that. Now if you want some more information, you want a little bit more room to read and some more actions, simply double-click on a message.
And it'll bring it up in its own window. The advantage of this is, well, other than having more room to read, is you get access to the Ribbon here, and this has all the common actions you might wish to do with that message or to it. So Replying, or Deleting it, Blocking the Sender for example, or marking it for Follow Up. Now at the top of this message there's some more information here. Says I forwarded this message today, earlier in morning. And it says "Click here to download pictures." So Outlook doesn't recognize the sender, it's not in my safe list, and by default, Outlook will not show images that are linked to an e-mail message.
That's a good thing, because spammers can use those links within the messages those picture links, to try and figure out if your e-mail is valid, and if it is, they'll send you more spam. And they'll sell your name to another spammer. So it's a good idea not to download the pictures, unless you're really sure. Now this is from my ISP, so I'm going to go ahead and click this. And I can either just download pictures here, or if you're going to get a lot of e-mails from this particular sender, you can Add the Sender to the Safe Senders List. Or indeed the whole Domain, Yahoo.com to the Safe Senders List if you like.
I'd just like to see the pictures for this message, so I'm going to click Download Pictures. Now I can see the actual HTML formatted e-mail, complete with the pictures. And I'm going to save my changes. Now I had access to Reply and things like that and Delete from the Ribbon. You'll also have access to those things by right-clicking a message and you can choose some of those options here.