Discover how to create quick tasks in your calendar. Learn how activities without deadlines and that take less than 15 minutes go into your task reminders, and how activities with a deadline or require more than 15 minutes go into your normal calendar.
- [Instructor] Let's cover the most basic building block…when it comes to managing your calendar,…which is creating a quick task.…This means that something came to your mind…that you needed to do, or perhaps a coworker…asked you to do something either in person…or via email.…In this case, I received an email from Chong…who is sharing the new handbook with me.…What I want to do is take a little bit of time…to review this.…The first question that I want to ask myself is:…when is the latest that this needs to be done?…And then take a few steps back from it.…
So I'm going to switch over to my calendar now…and remember that I have two calendars setup.…One for my real schedule, and one for my Task Reminders.…I want to consider how long this is going to take me.…If it's under 15 minutes, and does not have a deadline,…it can go to the Task Reminder calendar.…If it's over 15 minutes, or has a deadline,…then it must go into my real everyday calendar.…In this case, I believe reviewing this…is going to take me 20 minutes, and it has a deadline,…
- Recognize the pitfall of having too many calendars.
- Recall the benefits of leaving 15 minutes of cushion for each task during a busy week.
- Name the best ratio for meetings to actual work for the average person.
- Relate “time abhors a vacuum” to scheduling meetings.
- List what you should schedule during your maximum productivity hours.
- Explain how you should manage your calendar during the busiest time of the year.