Search in a folder, subfolders, a mailbox, or all mailboxes. Search all Outlook items from any folder. Use filters like From, Date, and Category to show specific messages.
- [Instructor] Outlook has incredible search functionality beginning with the ability simply to search the folder I'm in. So if I'm looking for an email from someone in particular like Carolina, notice that I can look From, To. I had lots of options in just that hot second when I was searching from Carolina. And until I tab I can say from or I can go back and change it to to. Now, it's looking in just this folder though. But check out what happened. As soon as I invoked this search box, I got a new tab under my ribbon.
Where do I want to search? Well, perhaps I want to search in All Mailboxes. Perhaps I want to search in All Outlook Items, in Subfolders. These are all useful. For example, I'm in my Inbox and I'm looking for something about a Thanksgiving event. Notice nothing in my Inbox. But when I go to All Outlook Items, there's my Thanksgiving Service Project that I'm looking for. I don't need to go to the calendar to search the calendar. I can simply search from wherever I am in Outlook, a simple two step process.
Let's see what our other options are here. I can delete while I'm here. I can if I'm looking at something in my Inbox and it's appropriate, reply, forward, and so on. I can move items. I can create rules for items, move something to junk, indicate it's not junk and so on. If I'm looking for mail that has come back like let's look for some email from Nick. This is one he sent me last month which is kind of cool. Notice now I have new options turned on, Reply, Reply All, and Forward because it's an email.
But also mark it as Read or Unread, assign a Category, Follow Up. I can filter my email to show specific messages and I can Send and Receive if I need to refresh whatever folder I'm in because I'm looking for something specific and I know it's here. This is very easy to use. To close search, all I do is delete the contents of the search in the search box. Go back to the Home tab and so on. This is just a wicked good search utility and I love working with search in Outlook.
AuthorGini von Courter
- Finding a contact in seconds flat
- Decluttering your inbox
- Creating text shortcuts with AutoCorrect
- Power searching in mail and calendar
- Dealing with junk mail
- Setting up out-of-office replies
- Saving a search for reuse
- Creating recurring appointments and tasks
- Backing up Outlook data with Time Machine
Skill Level Intermediate
1. Top 10 Shortcuts
2. Shortcuts for Organizing Email
3. Shortcuts for Sending and Replying
4. Shortcuts for the Calendar
5. Shortcuts for Contacts
6. Shortcuts for Tasks
Next steps1m 6s
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