Join Gini von Courter for an in-depth discussion in this video Organizing with colors, part of Outlook 2007: Effective Email Management.
Filtering is one way to focus on a subset of messages within your Inbox, or any other folder.…With filtering, the only messages that remain are the messages that meet the…criteria that you establish.…Another way to do this is by using color to highlight the messages that you want to focus on.…The advantage of filtering is you're not distracted by the other messages that…don't meet your filter conditions.…The advantage of using color to organize your folders is that you're always…aware of all of the messages, but some of them will catch your attention in a particular way.…
In order to use color to organize any folder, simply begin by choosing the view…that you want, because colors are applied directly to a view.…So if I'm looking at all of my messages, and if, for example, I'd like to…highlight those messages that come from Judith, Greg, or Kirk, I can choose a…message, for example, from Greg and go to Tools > Organize and choose the Using Colors link.…Then I can say color messages from Greg.…
AuthorGini von Courter
- Viewing messages by conversation
- Flagging messages
- Understanding flags and the To Do list
- Sorting and filtering email
- Creating a search folder
- Creating email rules
- Using the Out of Office Assistant
Skill Level Intermediate
1. Strategies for Reviewing Email
2. Changing Views
3. Increasing Efficiency
4. Using Rules to Process Email
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