In this video, staff author Jess Stratton shows users how to navigate the complex interface of Outlook, including each aspect, such as the calendar.
- [Instructor] It can be very overwhelming to see all of the features of Outlook all at once. Let's break it down into the individual pieces that make up the application. The very top of the screen is the ribbon. The ribbon is a tabbed interface and it's across all Microsoft products. The more commonly used tasks are in the home tab, along with any other add-ins on the right hand side that your network administrator may have installed for you. These tabs will change, depending on what aspect of Outlook you're in. For example, I'm in mail right now, and the calendar will have a completely different set of icons in these tabs.
The only exception to this tabbed interface is the file tab. Clicking file will bring you into something called backstage view, which is mostly just account settings and other options that you can change. I'll click the arrow with the circle on it on the top left to get back to Outlook. If you're looking for something, but can't find it, use the tell me feature. I click inside tell me what you want to do and start typing what I'm looking for. Outlook can take me to that item.
All the way on the bottom left hand side of the screen is the navigation bar. To move between different aspects of Outlook, you can click the icon. Right now, we're in mail, but I can click to access my calendar, contacts, which Microsoft calls people, and it also gives me something called peek view. If I hover my mouse over these icons, I can get little peeks at my calendar or favorite contacts. But let's go back to mail.
Directly above this is the folder bar. The folder bar also changes depending on where I am in Outlook. Right now, I can see a list of my inbox and other email folders. I can scroll down and see any other email accounts that I may have added. I can click on a folder and those contents will appear in the middle of the screen. Outlook also comes with something called focused inbox. Important emails are in this focused tab.
The other tab is where any other email that comes in that Outlook thinks I'll need to look at someday. When I click on an email, a preview appears on the right hand side. There's one more thing I wanna show you. Throughout Outlook, we'll be seeing a lot of arrows. Arrows usually indicate that you can click on them to expand and get more options or views. For example, if I click on this tiny arrow right here, it's going to expand to show me a conversation.
All the way on the left, if I click on this arrow, it's going to expand or collapse my email account. I have more arrows here, and you'll notice that arrows even appear in the ribbon itself. Clicking on an arrow will bring up a larger list of choices. In fact, even on the ribbon, you'll find more arrows that bring up more options. We'll be going over those and you'll become very familiar with them throughout this course, but that's a quick overview of the basic navigation of Outlook.
- Connecting your email account to Outlook
- Reading mail
- Searching for mail
- Organizing mail with flags, folders, and rules
- Creating and sending new email
- Creating new contacts
- Adding delegates
- Creating meetings and appointments in the Outlook calendar
- Creating tasks
- Backing up Outlook data
Skill Level Beginner
Q: This course was updated on 11/09/2018. What changed?
A: A new video was added that covers the simplified ribbon in Office 365.