Join Karen Fredricks for an in-depth discussion in this video Introducing contacts, part of Outlook 2010 Essential Training.
If you are of a certain age, you might have had a rolodex sitting on your desk, or perhaps you had a little black book that you carried around with you in your purse, or your briefcase. In any event, over a period of time, the pages started getting a bit dog-eared and hard to read, as you continually updated contact information. In this chapter, we're going to be learning about the Contacts area in Outlook, which you can access via the Navigation pane. It is in the Contacts area where you can find complete information on any of your Outlook contacts.
We get to the Contacts area by clicking the Contacts icon in the Navigation bar. You can see in this case, I actually have three sets of contacts. I have one that's called Suggested Contacts. This is a contact folder that Outlook created for me automatically. Outlook fills it with any of the contacts that I e-mail that it thinks I might want to create contact information for. I actually have a LinkedIn contact folder, which again Outlook created for me automatically when I set up LinkedIn to work with Outlook.
My main contact folder is called simply Contacts. These are all the contacts that I've put in manually. When I change from my e-mail to the Contacts area, you notice that the Ribbon changes right along with me, so that I have more options that pertain to my contacts. I'm going to go up here to the View tab, and you notice that I've got a couple of different View settings that I can use. By default, we start with looking at our Contacts in what's called the Business Card view, but I can also change that to a List view, as that's more comfortable to me.
I'm going to change this back to the Business Card View. If I want to see more information on any of my contacts, I can simply double-click them, and see more information or change that information if I need to. Outlook provides you with the perfect place to store your contact information. You'll be able to view your contacts in numerous ways, and should you need to change your contacts information, you don't need to start hunting for that bottle of white-out.
- Using the Office 2010 Backstage View
- Using and customizing the Office 2010 Ribbon
- Using Outlook as an email client
- Filtering email with Quick Steps
- Scheduling with multiple calendars
- Creating tasks for to-do items
- Taking notes
- Adding multiple addresses and phone numbers for contacts
- Reading blog posts
- Integrating with social networking sites
Skill Level Beginner
Q: The author covers Quick Parts in detail in Chapter 4, but doesn't mention how to delete them. How do I delete Quick Parts?
A: To delete a Quick Part, go to the Insert tab on the Ribbon. Select the Quick Parts dropdown menu and right-click on the Quick Part. Choose Organize and Delete.
The Organize and Delete dialog box will open. Select the Quick Part and clock Delete.
Note: The Organize and Delete option is selectable only in rich text editing mode. If you are composing an email in plain text mode, the option will appear grayed out.