Join Jess Stratton for an in-depth discussion in this video Handling interface updates, part of Office 365 for Mac: Outlook Essential Training.
- [Instructor] Depending on when you watch this course, and if you're a Microsoft Insider, you may have a feature in your version of Outlook for Mac called Focused Inbox. If you're a Gmail user, it's similar to marking an email as Important in Gmail. Outlook will learn who you correspond with the most and put those messages in a tabbed interface labeled Focused. That tab is located at the top of the message list. Everything else gets put in the Other tab, so those messages are out of sight until you're ready to go through them.
You can move back and forth between the tabs. If something has been marked as Other and you'd like to see it in Focused, secondary click on the message and click Move to Focused for just that message, or Always Move to Focused for that sender. You can also do this with messages that are in the Focused Inbox. If it's not important, I can secondary click on it and choose Move to Other. You can also turn off using Focused Inbox completely. There are two ways to do that.
The first one is to click on how the messages are currently being viewed to the right of the Focused tab. Down near the bottom, uncheck Turn On Focused Inbox. All your messages will appear in a flat view and the tabs will disappear. The second way is to change to the Organize ribbon tab and, from here, you can click Focused Inbox. Don't worry if you don't see Focused Inbox yet. If you're updating your Outlook client regularly, this could just show up one day.
You can also check for updates at any time by clicking Help from the top menu and choosing Check for Updates. If you want to be an Office Insider and get early releases of new features, you can place a checkmark next to Join the Office Insider Program to Get Early Access to New Releases. It's important to note that being an Office Insider means the early releases may not be as stable as you might need in order to get your work done on a day-to-day basis, so choose wisely. However, whenever you get Focused Inbox, it's a great way to quickly read the mail that's really important.
- Adding email accounts
- Reading mail
- Saving attachments
- Searching mail
- Organizing mail with folders, flags, and filters
- Creating mail rules
- Adding signatures
- Setting an out-of-office auto-responder
- Creating new contacts and groups
- Working with delegates
- Creating meetings
- Opening other calendars
- Creating tasks