Join Dave Crenshaw for an in-depth discussion in this video Handle scheduling conflicts, part of Managing Your Calendar for Peak Productivity.
- [Instructor] What if you have a meeting scheduled…with someone else and then a conflict arises?…The first rule is to avoid any tentative meetings.…Tentative is another word for uncommitted.…My assistant does an excellent job…of avoiding tentative meetings.…If someone says, "Let's tentatively set up that date,"…or something like, "I'll pencil you in,"…she follows up with an email saying,…"What is a time you could fully commit to?"…If we need to push this meeting off a few weeks,…you can keep it, that's fine.…
That means that all scheduled activities…in the calendar are commitments.…And if everything on your calendar represents…a commitment you've made to yourself or to others,…then your mindset should be to respect those commitments.…For example, let's say that I have an appointment…this Thursday on the 27th to develop a training outline.…I'm going to meet with John in my office…and we're going to work on that together.…Then an email comes in from Carlos…who wants to meet at 9:30, which overlaps with that time.…
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- Recognize the pitfall of having too many calendars.
- Recall the benefits of leaving 15 minutes of cushion for each task during a busy week.
- Name the best ratio for meetings to actual work for the average person.
- Relate “time abhors a vacuum” to scheduling meetings.
- List what you should schedule during your maximum productivity hours.
- Explain how you should manage your calendar during the busiest time of the year.