Join Gini von Courter for an in-depth discussion in this video Flagging messages for the to-do list, part of Outlook 2013 Power Shortcuts.
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When a message arrives that I need to do something with, but I don't need to schedule time on my calendar, the easiest thing I can do is to put it on my To-Do list. And the way I do that is by using a flag. If I simply click on the flag icon, it will assign a flag. If I right-click, I get the choice of flags. So I can say, I'd like to do something with this today, tomorrow, this week, next week, no date, I'm not really sure why I would bother to do that, but some people do, or to set a particular custom date.
If I choose custom, I can also set a reminder at the same time. And I can choose one of these items or I can type my own choice, which is, I'd like to view some of the tech ed sessions. And I'm going to start on that next Thursday. If I want to set a reminder, perhaps the day before, I can do that. Now, where does this appear? It appears on my To-Do list. So, when I click on Tasks, on my To-Do list, under Next Week, I'll find this item.
If I delete this item, it will tell me if you do this you're also deleting an email message. And this is a great warning and I've never checked this message box because I don't ever want to automatically and accidentally delete an item that I don't intend to get rid of. So if I want to say that I'm done, I simply mark this as complete. It's removed from the To-Do list, but it's still here in my inbox, and it's marked as complete. If I simply decide I no longer want to mark this, the appropriate choice, instead of complete, would be to clear the flag.
So, click, or right click, and choose a particular day, or relative time period when you would like to have something done, and add it to your To-Do list
AuthorGini von Courter
- Finding a contact in seconds flat
- Reusing text with Quick Parts
- Color-coding emails
- Making use of favorites
- Speed-reading email
- Dealing with junk mail
- Sharing your calendar via email
- Including screenshots
- Changing task start and due dates
- Cloning appointments
- Linking contacts
- Setting up an out-of-office message
Skill Level Intermediate
1. Top Ten Power Shortcuts
2. Organizing Your Inbox
3. Managing Incoming Messages
4. Creating Emails and Replying to Them
5. Creating Special-Use Emails
6. Staying on Task
7. Tips for Calendars, Meetings, and Appointments
8. Working with Contacts
9. Miscellaneous Tips and Tricks
Next steps1m 4s
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