Outlook power tip #2: You don't need to open the Contacts folder or the People app to find people in Microsoft Outlook. This video demonstrates finding contacts using the Search People box on the home tab of the ribbon. Simply enter some information—first name, last name, company, or department—about the person you're looking for. Outlook will search in your contacts list and your global address book.
- [Instructor] If you're looking for someone, you do not need to switch to the People app or even click the peak above the People to find them. If you're searching for people, there's a search box right here. I'm in mail, and I'm going to search for someone. I'm going to search for our CFO Sally Kerner. There she is, and I can click and open her card right here. Now, beyond that, I can also go view her LinkedIn profile, and here she is, CFO of Kinetico. I can connect to her in LinkedIn if I wasn't already connected. That's pretty sweet, and if I wish to, I can pin this contact card here so that I can work with it a little bit as I move about my screen. But when I'm all done, I can simply close Sally's card knowing that I can quickly and easily search for someone right here in the search box.
Author
Gini von Courter
Released
4/1/2019- Finding a contact in seconds flat
- Listening to email
- Reusing text with Quick Parts
- Color-coding emails
- Making use of Favorites
- Automating email with rules
- Creating new tasks quickly
- Rescheduling appointments
- Cloning appointments
- Linking contacts
- Setting up an out-of-office message
Skill Level Intermediate
Duration
Views
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Introduction
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1. Top 10 Tips and Tricks (+ 1)
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Peek into another app1m 35s
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Add people to Favorites2m 51s
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Listen to your emails3m 3s
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Enter natural language dates3m 23s
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Create a group3m 32s
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2. Organize Your Inbox
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View your inbox your way4m 46s
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View by conversation3m 18s
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Delete old messages2m 4s
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Archive messages1m 55s
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3. Manage Incoming Messages
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Speed read your email1m 59s
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Use Quick Steps5m 13s
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Make use of Favorites1m 18s
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Find an email3m 10s
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Use search folders2m 42s
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4. Send and Reply to Messages
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Add a hyperlink to an email1m 15s
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5. Stay On Task
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Set task reminders1m 1s
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6. Tips and Tricks for Calendars
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Assign categories4m 32s
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Clone an appointment2m 44s
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Change the time scale2m 27s
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Show three time zones3m 41s
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7. Tips for Working with Contacts
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Add a photo to a contact1m 38s
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Map a contact address1m 27s
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Create a contact group4m 38s
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8. More Tips and Tricks
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Work offline3m 21s
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Conclusion
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Next steps1m 35s
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Video: Find a contact in seconds