In this video, staff author Jess Stratton shows users how to perform additional tasks on an email before sending it—such as changing the priority, tracking receipts, delaying delivery, and checking for spelling and grammar mistakes.
- [Instructor] I'm all done typing an email to Devon. However, in between being done with my email and clicking the Send button, I can set some options on the email itself. This is an email to Devon telling him to be on the lookout for another important message. As it's important, I want Devon to notice it. So I'll change the priority of the email by clicking High Importance. Now it's going to arrive in Devon's inbox with a red exclamation mark on it. Next, I'll click the Options ribbon tab. Right now, I can see a To and Cc field in the email.
I can click to add a Bcc field. This is going to insert a blind carbon copy field. And whoever is in this field will also receive a copy of the mail, without Devon knowing that somebody else is getting a copy. I can also request tracking receipts for this email. I can be notified when Devon reads the email or if I just want to be sure it was delivered successfully. I can choose to delay delivery, that is, have the mail sit in my outbox before a particular date or time.
This is useful if I'm sending a message to someone in a particular time zone, but I don't want to send it too early in the morning, maybe I don't want their phone to chirp and wake them up at five am. I can also choose to direct replies to a different email address for this message. I'll be on vacation, and will only have access to my personal email, so I'll click this and have the replies sent to my personal email. I'll click Close and I'm brought back to the message. All of these changes are only in effect for this particular email.
On the Options page, I can also temporarily change the page color, I can change the color of fonts, add effects to it, and even add an overall theme to this email. In fact, in the Insert ribbon tab, I can insert a lot more things to bring more rich text to this email. On the left hand side, we know we can attach a file, but I can also insert a table, a picture, all sorts of shapes, icons, 3D models, even charts. I can insert a screenshot right from my computer, and insert it into the email.
The last thing we can do is head over to the Review tab. All the way on the left hand side, I can run a spelling and grammar check on my email before I send it out. The Send button is always visible, so when it's ready to go, you can just click Send.
- Connecting your email account to Outlook
- Reading mail
- Searching for mail
- Organizing mail with flags, folders, and rules
- Creating and sending new email
- Creating new contacts
- Adding delegates
- Creating meetings and appointments in the Outlook calendar
- Creating tasks
- Backing up Outlook data
Skill Level Beginner
Q: This course was updated on 11/09/2018. What changed?
A: A new video was added that covers the simplified ribbon in Office 365.