In this video, Jess Stratton shows users how to perform additional tasks on an email before sending it, such as changing the priority, tracking receipts, delaying delivery, and spelling and grammar checks.
- [Instructor] I'm all done typing up an email to Devon. However, in between being done with my email and clicking the Send button, I can set some options on the email itself. This is an email to Devon telling him to be on the lookout for an important email from Leslie while I'm away. This is an important email, so I want Devon to know about it. The first thing I can change is the priority of the email. I can do that by clicking High Importance on the top right-hand side of the email. I can also mark the email as low priority, but setting it with High Importance will have my message arrive in Devon's inbox with a red exclamation mark next to it.
Next, I'll click the Options ribbon tab. Right now in the email, I can see the To: field and the Cc: field. I can click to add a Bcc: field, blind carbon copy. It adds a new field to my email. Now I can put a name in the blind carbon copy field and whoever's here will also receive a copy of the email without Devon knowing that somebody else is getting a copy. I can also receive tracking requests for this email. I can request to be notified when Devon reads the email, or if I just want to be sure it was delivered successfully.
If I choose Request a Delivery Receipt, I'll be notified once the email hits Devon's inbox. I can choose to delay delivery, that is, have the mail sit in my outbox before a particular date or time. This is useful if I'm sending an email to somebody in a different time zone and I don't want to send it to them too early in the morning. Maybe I don't want their phone to chirp and wake them up at five o'clock in the morning. I'll click close on this so it goes right away. I can also choose to direct replies to a different email address for this message.
For example, I'll be on vacation and I'll only have access to my personal email. So if Devon replies to this email, I want that reply to go to my personal email. This way I'll see it while I'm on vacation. Click Close and I'll be brought back to the message. It's very important to note that all of these changes are only going to be in effect for this particular email. The last thing we can do is head over to the Review tab. I can run a spelling and grammar check on my email before I send it out.
I'll ignore this, as it's the conference name, and the spell check is complete. I'm ready to send my message.
- Accessing the keyboard shortcuts
- Using @mentions
- Reading and searching mail
- Organizing mail
- Processing messages with mail rules
- Using the new Focused Inbox feature
- Creating and formatting new messages
- Recalling and resending messages
- Creating new contacts
- Working with the calendar
- Creating tasks and notes
- Working with Outlook data