Join Gini von Courter for an in-depth discussion in this video Customizing and using categories, part of Outlook 2013: Efficient Email Management.
- If we go back a couple of versions of Outlook…to Outlook 2003, for example, and earlier,…we had flags that you'd check in order…to assign messages to a broad grouping.…For example, we'd have red flags,…blue flags, green flags, and so on.…And you would then determine what meaning those colors had.…When we flag in this version of Outlook…and the more recent versions, what you'll find is…that all of the flags are some variation on the color red,…a pink flag, a light pink flag,…a Pepto Bismol pink flag, and then some red flags.…
And that's because we don't use flags…for grouping anymore, we use them for followup.…When we want to be able to group,…we go next door to the drop down that has categorize on it.…And we can categorize by red and green and orange…and all of those same colors that we had flags for before.…And now rather than having flags,…we'll have a color swatch, a category that allows us…to be able to sort and to filter,…to organize our information and also…to make it stand out visually.…
That's the nice thing about the colors.…
AuthorGini von Courter
Find the Outlook 2010 version of this course here.
- Recognize what is involved in effective email management in Outlook.
- Reorganize and view emails according to conversation.
- Cite two ways to mark a message as read or unread.
- Arrange emails by date or according to sender.
- Explain the ways to construct inbox folders.
- Determine how to customize and use specific categories.
- Identify how to create search folders.
- Formulate Quick Steps and email rules.
Skill Level Beginner
Outlook 2013: Tips, Tricks, and Shortcutswith Gini von Courter3h 55m Intermediate
1. Reviewing Email
2. Putting Views to Work
3. Getting Organized with Folders, Search, and Categories
4. Automating Actions with Rules and Quick Steps
Next steps1m 12s
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