- If we go back a couple of versions of Outlook…to Outlook 2003, for example, and earlier,…we had flags that you'd check in order…to assign messages to a broad grouping.…For example, we'd have red flags,…blue flags, green flags, and so on.…And you would then determine what meaning those colors had.…When we flag in this version of Outlook…and the more recent versions, what you'll find is…that all of the flags are some variation on the color red,…a pink flag, a light pink flag,…a Pepto Bismol pink flag, and then some red flags.…
And that's because we don't use flags…for grouping anymore, we use them for followup.…When we want to be able to group,…we go next door to the drop down that has categorize on it.…And we can categorize by red and green and orange…and all of those same colors that we had flags for before.…And now rather than having flags,…we'll have a color swatch, a category that allows us…to be able to sort and to filter,…to organize our information and also…to make it stand out visually.…
That's the nice thing about the colors.…
Author
Released
11/19/2014Find the Outlook 2010 version of this course here.
- Recognize what is involved in effective email management in Outlook.
- Reorganize and view emails according to conversation.
- Cite two ways to mark a message as read or unread.
- Arrange emails by date or according to sender.
- Explain the ways to construct inbox folders.
- Determine how to customize and use specific categories.
- Identify how to create search folders.
- Formulate Quick Steps and email rules.
Skill Level Beginner
Duration
Views
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Introduction
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Welcome53s
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Navigating in Outlook2m 17s
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1. Reviewing Email
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Using the Reading pane4m 19s
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Marking messages2m 18s
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Ignoring a conversation1m 55s
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Using Mailbox Cleanup3m 26s
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2. Putting Views to Work
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Saving a view5m 34s
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Modifying view settings3m 44s
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3. Getting Organized with Folders, Search, and Categories
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Creating inbox folders4m 11s
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Adding a folder to Favorites1m 51s
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Setting AutoArchive options4m 47s
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Viewing archive data files2m 42s
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4. Automating Actions with Rules and Quick Steps
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Creating custom Quick Steps3m 55s
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Creating a rule from scratch5m 46s
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Managing email rules4m 31s
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Using automatic replies7m 54s
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Conclusion
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Next steps1m 12s
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Video: Customizing and using categories