Join Gini von Courter for an in-depth discussion in this video Customizing categories, part of Outlook 2010: Effective Email Management.
In Outlook 2003, and earlier versions of Outlook, we had flags that you could…check in order to assign your messages to a broad grouping.…So, for example, we'd have a red flag, a blue flag, a green flag, a Seuss flag.…Now you'll notice that the flags are all shades of the color red.…That's because we're not going to use flags for grouping by color.…We're going to use Categories.…If we select, for example, this message and we say we'd like to categorize this,…you can right-click and you can choose from one of six built-in categories.…
The fact that they are the same colors that the flags used to be isn't a coincidence;…it's a bridge to help you understand how these work.…So I'm going to choose the green category.…The first time you choose any of these categories, you are asked if you want to…rename them, and if you say no now, there is another way to do it, but you won't…see this dialog box again.…I'm going to say that I want to use this green category as the color for OilFest 2010.…If you're a keyboard user, you can also assign a Ctrl+Function key combination…
AuthorGini von Courter
- Viewing messages by conversation
- Tagging messages with flags and categories
- Understanding flags and the To Do list
- Sorting and filtering email
- Creating a search folder
- Creating QuickSteps and email rules
- Using automatic replies
Skill Level Intermediate
1. Strategies for Reviewing Email
2. Changing Views
3. Getting More Efficient
4. Using Rules and Quick Steps to Process Mail
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