Join Gini von Courter for an in-depth discussion in this video Customizing categories, part of Outlook 2007: Effective Email Management.
In Outlook 2003 and earlier versions of Outlook, a user could flag a message…in the Inbox, or any of the other folders, in order to assign a color to that message.…So, you could assign a green flag, a blue flag, a red flag, an orange flag,…and so on, and you could change the labels for those singular flags that you…could attach to items.…In Outlook 2007, the notion of flags and colors has been separated.…Flags, we'll talk about later, but Categories are used to assign colors to items.…
So if I want to be able to sort or filter my messages in the Inbox, or any other…folder, based on color, I'll need to use Categories to do that.…Earlier, we created a folder for the messages related to OilFest 2010, and…that's one way that we could sort or group or categorize is to move things to a folder.…But we don't necessarily want to move everything to folders, and some items…actually belong in more than one folder.…For example, Accounting Items related to OilFest.…
It's not clear where we'd put them.…With Categories, we have the ability to assign more than one category or color to an item.…
AuthorGini von Courter
- Viewing messages by conversation
- Flagging messages
- Understanding flags and the To Do list
- Sorting and filtering email
- Creating a search folder
- Creating email rules
- Using the Out of Office Assistant
Skill Level Intermediate
1. Strategies for Reviewing Email
2. Changing Views
3. Increasing Efficiency
4. Using Rules to Process Email
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