Do you have more than one email address? In this video, add multiple signature files and swap them on the fly in your emails.
- [Instructor] Outlook allows you to have multiple email accounts. For example, here I have my Red 30 Tech corporate account and a personal gmail account. Let's create an additional signature file for that gmail. At the top of the screen, I'll click search, and I could type signatures, but I've used it recently so I'll select it here. It's going to open up the signature dialog box. Here I can see my Red 30 Tech corporate signature. I could choose to delete this if I want and I can also rename it, but I'm going to click new to create a new, blank slate. This time, I'll call it gmail personal. I'll click okay, and I'm given a new blank slate to start with. Now since this is for a personal account, I'm going to make it a little less formal, and I can also put in my personal social media names. I'll keep this one simple. Now, I need to set that as the default signature for that gmail account. So, in the drop-down field next to email account, I'll select my gmail address. Any email addresses that you have set up in Outlook will show up here. I also need to tell it that for new messages, I want it to use the new gmail personal signature that I just created. I'm going to leave replies and forwards blank. That is, when I reply to an email, don't put this signature file in. Let's create one more. When you click away from the screen, I'll be prompted to save the changes that I made and I'll click yes. On my Red 30 Tech account, I have these nice pictures, but let's create one more. I'll click new, I'll type a name for it, I'm going to call it Red 30 Tech text only. I don't want any pictures in there. I'll click okay, and now I'll make this one super simple. I'm just going to leave this be. I'm not going to set it as any default for anything, because I like the one that I already use as default. I'll click save, and now that it's been saved, I'll click okay, and let's see these in action. I'll click to create a new email. Here's my default Red 30 tech signature file, but if I want to send an email out from that personal gmail account, in the from drop-down I'll select my gmail account. Instantly, the signature file updates on the fly to that personal one. Let's go back to Red 30 Tech for one second. Now remember, I made a text only signature. If I want to use that at any time, I can change it by clicking the signature icon on the ribbon tab. From here, I can choose to use the Red 30 Tech text only signature that we made. It's going to remove the one that I had and put in my text only signature. So that's how you can add and work with multiple email signature.