In this video, staff author Jess Stratton shows users how to create additional calendars and share out calendars with other members inside an organization.
- [Instructor] In addition to opening shared calendars, I can also create brand new calendars of my own and share them out. This is useful if I wanna create a calendar for something that's completely separate from my regular calendar. For example, a personal calendar for family appointments, or if you're running a non-profit, or a committee meeting with your company. To create a new calendar, click add calendar, and then choose create new blank calendar. Give it a name. I'll call this one non-profit. Make sure it's being put in the calendar and then click okay.
Here's my non-profit. I'll place a check mark so it's visible. I can right-click and change the color of it. I can also add it on top of mine by choosing overlay. Whenever I wanna create a new appointment, I need to click the tabs at the top and make sure I'm in the right one. The non-profit calendar is on the top, so I'll click new appointment. I'll click save and close. Now my non-profit calendar has its first event.
Don't forget that you'll wanna click back on your personal calendar to create appointments in your own. If I decide I don't need this additional calendar, I can right-click it and choose delete. Unlike removing a shared calendar, this one is really going to be deleted, so use that knowledge wisely. If you decide you just wanna hide it, you can always uncheck it and then place a check mark to bring it back again. I can share out this non-profit calendar. With it currently selected, I'll click share calendar.
I'll choose non-profit. And now I can click add. I'll choose Sharon and click add, and Jenny and click add. Their permission level is that they can view all the details about this calendar. I'll click okay. And now, Jenny and Sharon can come up where it says add calendar and choose open shared calendar.
Now they can add my non-profit calendar and start adding events to it.
- Connecting your email account to Outlook
- Reading mail
- Searching for mail
- Organizing mail with flags, folders, and rules
- Creating and sending new email
- Creating new contacts
- Adding delegates
- Creating meetings and appointments in the Outlook calendar
- Creating tasks
- Backing up Outlook data
Skill Level Beginner
Q: This course was updated on 11/09/2018. What changed?
A: A new video was added that covers the simplified ribbon in Office 365.