In this video, Jess Stratton shows users how to create additional calendars and share out calendars with other members inside an organization.
- [Instructor] In addition to opening shared calendars, I can also create brand new calendars of my own and share them out. This is useful if I want to create a calendar for something that's completely separate than my regular calendar. For example, a personal calendar for family appointments or if you're running a nonprofit. Or a committee meeting with your company. To create a new calendar, from the home ribbon tab in the calendar, choose open calendar and then click create new blank calendar. I can give my calendar a name. In this case I'll call it nonprofit.
I'll click to make sure it's being put in the calendar and then I'll click okay. My calendar's created and I'll place a check box next to it on the left so that I can see it in the view. I can right click on my new calendar and change the color of it if I want to. I can also choose to overlay it on top of mine. Now, whenever I want to create a new appointment, I need to click these tabs at the top of the calendar and make sure I'm in the right one. Right now my nonprofit calendar is on top. I'll click new appointment. And I can see down at the bottom that it's being created in the folder nonprofit.
I'll create a time slot for it and click save and close. Now my nonprofit calendar has its first event. And my regular calendar, I can click the calendar tab, say new appointment, and I don't have a folder listed where it is. So I know I'm in my personal one. If I decide I ever don't need my additional calendar I can right click on it and choose delete calendar. Unlike removing a shared calendar, however, this one is really going to be deleted.
I can share out my nonprofit calendar. With the calendar selected, I'll click share calendar. I can decide who I want to share it with. And by default, everything on this calendar is read only. If I want to give the people I'm sharing it with permission to edit the calendar events, I can place a check mark next to recipient can add, edit and delete items. I can also include a note. I'll click send. I'll confirm that I do want to give them edit permission and say yes.
The message gets sent. And now those two other people can start adding events to my nonprofit calendar.
- Accessing the keyboard shortcuts
- Using @mentions
- Reading and searching mail
- Organizing mail
- Processing messages with mail rules
- Using the new Focused Inbox feature
- Creating and formatting new messages
- Recalling and resending messages
- Creating new contacts
- Working with the calendar
- Creating tasks and notes
- Working with Outlook data