Discover how to create rules for repetitive emails that will save you time, focus, and attention.
- [Narrator] Many positions receive repetitive…informational emails that do have value.…You only need to reference it in the future when necessary.…For example, let's take a look at this email…about room rates from Jennifer.…If we scroll down to the bottom of the email,…you'll notice that this is an automated email,…sent to all Landon Hotel employees.…This information is helpful for me to know,…but I don't need to spend time looking at it deeply.…
So, to save us time,…but not lose the information,…we're going to create a rule.…First, I'll need to create a folder…where I want future emails like this to go.…I'll click the plus button next to my email account,…and then set up a simple folder called Room rates.…Now, I can create the rule…by right clicking on the email itself,…and selecting Create rule.…This brings up the pop-up screen for New inbox rule.…
I need to pay close attention to the rules…that I'm establishing to ensure…I don't lose important emails.…I also need to ensure the rule works properly.…First, the rule triggers if it was received…
- Recall why it is recommended to move your reading pane to the bottom of the screen in Outlook.
- Name the recommended amount of sections to have for your OneNote notes.
- Recognize questions that should not be asked when processing an email.
- List the correct steps for creating an email rule.
- Identify what should be used as a gathering point.
- Recall the benefits of repetition.