In this video, Jess Stratton shows users how to use classic Post-It Notes in Outlook, even having them show up on the desktop when Outlook is minimized.
- [Instructor] Outlook has an electronic version of the classic yellow Post-it Note. It's called Notes, and you can use them to quickly jot questions or reminders. And you can even leave a note on the screen where you can see it conveniently even when Outlook is minimized. To access your notes, click the three dots on the bottom left-hand side of the screen and choose Notes. To create a new Post-it Note, click New Note on the top left-hand side of the screen. A very large note will appear and you can start typing. You can adjust the size of it by clicking and dragging with your mouse on the bottom right-hand side of the screen.
The bottom will also tell you the date and time that you created the note. I can click on the gray header at the top of the note and slide it around anywhere I want to on my screen. I can even choose to minimize Outlook and the Post-it Note will stay on my computer screen. It is important to note that it will only stay on the screen while Outlook is open. If I close Outlook, the Post-it Note will disappear also. I can also see my Post-it Note here. I don't need to go into Notes to be able to create Post-it Notes. I'll go back into my mail. I can create a note anywhere by hitting control + shift + N on my keyboard.
I'll create my new note, and click the X to close out of it. When I go back into my notes, I can see that it's there. I can double-click on my note to bring it back up and I can also forward it to somebody else. I can click the Post-it Note icon on the top left-hand side and choose forward. It's going to open up a new email message with the Outlook item attached and I can address it and send it off as usual. I can also categorize a note by clicking the Post-it Note icon.
It's going to change the note to whatever category I choose. I can delete a note in several ways. I can right-click on it and choose delete. Or I can select it in the view and hit delete from the ribbon. And that is how you can use sticky note reminders in Outlook.
- Accessing the keyboard shortcuts
- Using @mentions
- Reading and searching mail
- Organizing mail
- Processing messages with mail rules
- Using the new Focused Inbox feature
- Creating and formatting new messages
- Recalling and resending messages
- Creating new contacts
- Working with the calendar
- Creating tasks and notes
- Working with Outlook data