In this video, staff author Jess Stratton shows users how to create and format an email message, send attachments, and save a message as a draft.
- [Instructor] To create a new message, click New Email from the Home ribbon tab on the left hand side. If I have more than one account in Outlook, I can click the drop down next to From and choose from all my accounts which one I want the email sent from. Click inside the To field to start addressing the mail. A list of people that I recently sent mail to will pop up but I can also start typing as much or as little as I know. I can select their name or type the full email address.
If I don't know the address, but it's in my company or contact list, I can click the To button to open up a dialog in which I can search for a name or scroll through it. Once I click on a name, I need to decide whether they're going to be added to the To field, CC field, or blind carbon copy field in which anyone in this field won't know who else is getting a copy of the email. I did want to add Sharon to the To field so I'll click okay.
I can continue adding names by adding a semicolon and adding more email addresses. I can remove any name by clicking my mouse directly after their name and hitting the delete key. Now I can type in the subject line. I can also click inside and start typing the body of my email.
I can click and drag and highlight any text or all of it and alter it just like I could in a Word document. I can change the color, font, size, make it boldface, and even add styles. All the way at the top, I have a bigger list of formatting options. I can center text, add indents, bullets, even numbering. I can also click to attach a file. From the ribbon, click attach file, and you can choose from any recent items that you've used.
I can browse web locations like OneDrive or choose a file from my computer. It's going to bring me to the Browse dialog box. I'll choose a file. Click insert. And once it's been attached, I can see the icon containing the attachment and the file size. The larger the size of your attachment, the longer it will take to send your email.
In some cases, if it's too big, it might not be able to send it all. If you're done typing your email, you can send it right away by clicking the send button and that's probably what you'll be doing most of the time. You can also click the disk icon right at the top of the screen to save it as a draft. You can close it by clicking the X on the top right hand side. Your email gets put into the Drafts folder which is found all the way on the left hand side.
When I select my email, I can continue working on it in line right on the right hand side of the document. If I decide I don't want this draft anymore, all the way on the right hand side, I can click Discard. Otherwise, I can click the Send button. It gets removed from Drafts and placed into the Sent items folder.
- Connecting your email account to Outlook
- Reading mail
- Searching for mail
- Organizing mail with flags, folders, and rules
- Creating and sending new email
- Creating new contacts
- Adding delegates
- Creating meetings and appointments in the Outlook calendar
- Creating tasks
- Backing up Outlook data
Skill Level Beginner
Q: This course was updated on 11/09/2018. What changed?
A: A new video was added that covers the simplified ribbon in Office 365.