In Outlook, conditional formatting is used to automatically color code messages that meet a criteria: for example, to apply a green color to message text in messages from your boss, or a blue color to messages sent only to you. Unlike categories, only one conditional format will be applied to a message.
- [Instructor] Outlook used to have … an Organized by Color feature … and that feature no longer exists. … However, there is still a way to be able to apply … the kind of formatting that Organized by Color applied, … which is conditional formatting. … With conditional formatting when a message comes in, … or perhaps when a message goes out, … it is evaluated by Outlook … and specific formatting is applied based on criteria … that you establish. … Let me show you how to do this. … First you'll want to make sure that you're working with … the view that you want to use … because this becomes part of the view. … This is a standard view that I use … for just about everything. … It's the compact view. … I could also use the preview view. … It looks like that, … but I kind of like the compact view a great deal … and so this means that it's a good place … for me to invest my time in buffing up … this particular view. … I'm going to choose View Settings … and go to Conditional Formatting. … This is the conditional formatting that is already in place …
Author
Released
4/1/2019- Finding a contact in seconds flat
- Listening to email
- Reusing text with Quick Parts
- Color-coding emails
- Making use of Favorites
- Automating email with rules
- Creating new tasks quickly
- Rescheduling appointments
- Cloning appointments
- Linking contacts
- Setting up an out-of-office message
Skill Level Intermediate
Duration
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Introduction
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1. Top 10 Tips and Tricks (+ 1)
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Peek into another app1m 35s
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Add people to Favorites2m 51s
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Listen to your emails3m 3s
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Enter natural language dates3m 23s
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Create a group3m 32s
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2. Organize Your Inbox
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View your inbox your way4m 46s
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View by conversation3m 18s
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Delete old messages2m 4s
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Archive messages1m 55s
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3. Manage Incoming Messages
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Speed read your email1m 59s
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Use Quick Steps5m 13s
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Make use of Favorites1m 18s
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Find an email3m 10s
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Use search folders2m 42s
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4. Send and Reply to Messages
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Add a hyperlink to an email1m 15s
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5. Stay On Task
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Set task reminders1m 1s
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6. Tips and Tricks for Calendars
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Assign categories4m 32s
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Clone an appointment2m 44s
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Change the time scale2m 27s
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Show three time zones3m 41s
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7. Tips for Working with Contacts
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Add a photo to a contact1m 38s
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Map a contact address1m 27s
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Create a contact group4m 38s
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8. More Tips and Tricks
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Work offline3m 21s
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Conclusion
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Next steps1m 35s
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Video: Color-code important messages