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- View Offline
- Comparing the Outlook 2003 and 2010 interfaces
- Creating macros for increased efficiency
- Changing the default startup folder
- Using keyboard shortcuts
- Transferring mail and other items between Outlook 2003 and Outlook 2010
- Backing up a mailbox
- Performing common tasks with the Quick Access toolbar
- Accessing commands from the Mini toolbar
- Sharing calendars
- Previewing email
Skill Level Appropriate for all
In Outlook 2003, the default user interface that is presented to you when you first launch the application is called Outlook Today. This view can always be returned to by clicking the icon next to your mailbox, if you are on an Exchange Server or by finding it here in the Navigation Pane and selecting it. Now, if you wanted to change the default view, that is the default folder that is presented to you when you launch the application, you could always go to the Tools menu and select Options, at the very bottom, then click the Other tab, then in the General section near the top here click Advanced Options.
Right at the top, you'll see the Startup folder is set to whatever you see, and you can click the Browse button to change that. For example, if the very first thing you do in the morning when you launch Outlook is go to your Calendar, you could select Calendar as your default folder, click OK, click OK again, and then one more time, and you've changed your default. So, the next time you launch Outlook, that's exactly what you will see, not the Outlook Today view. In Outlook 2010, you can do the exact same thing, but it's done a little bit differently. The very first step is to go to Backstage View - we do that by clicking the File tab - and then select Options.
Now, from the Outlook Options dialog box, we are going to go down to the left-hand pane here and select Advanced. Here's where we find the Outlook start and exit folder. You can see the default, for me, is set to Inbox. So, every time I launch Outlook 2010, the first thing I am going to see is my Inbox and new mail messages. But if you want to change that, for example, the very first thing you like to do when you launch Outlook is get into your Calendar to see what's going on that day, well, you could then click the Browse, just like we did in Outlook 2003, and select the folder.
In this case, we can select the Calendar. Now, anything with a little arrow next to it means there are additional options. If we click the dropdown, you may see other calendars that you are connected to. So, you can be specific about a calendar that you want to view the very first time you launch Outlook. We are going to just go with the Calendar and click OK. It now appears in the start Outlook in this folder field, and when we click OK, we save that change. Now, the next time we launch Outlook, the very first thing we are going to see is actually our Calendar, which we would normally to deal by clicking the Calendar icon in the Navigation Pane.
So, it's a little bit different because of Backstage View here in Outlook 2010, but the process is the same for changing your startup folder.