In this video, staff author Jess Stratton shows users how to change the way the calendar looks and behaves, to get it set up the way that works best for each individual user. She goes over the different ways to display calendar data and how to navigate ar
- [Narrator] Let's go over customizing the calendar to make it work for you. You can access the calendar in Outlook by clicking the calendar icon on the bottom left hand side of the screen. You can see all your appointments in the middle of your screen and a date picker on the left, you can click to directly go to a date. From the home ribbon tab I can choose how my calendar is arranged. Yours most likely defaults to week view, meaning I can see Sunday through Saturday at the top of the screen. I can change this; I can put it to work weak view, which is Monday through Friday only and I'll show you in a future video how you can change what your work week days are.
Day view gives me an overview to the current day, month view gives me the month, and there's schedule view. I'll put it back to work week. While in any of these views, I can scroll up and down to see the rest of the day that doesn't fit on the screen. I can also change the date, and the work week will change accordingly. I can change any of the dates here in this date picker and I can navigate through the months using the arrows to go back and forth.
I can also use these arrows to the left or right of the date At any time I can click today from the home ribbon tab to get back to the current day. You'll notice this blue line going horizontally across the screen. That's the time now, what time of day it is. Let's change to the view ribbon tab. In addition to changing how the days are arranged, I can also change the time scale of my calendar. It defaults to showing me 30 minute time blocks.
But I can also see 60 minutes, which gives me the least space for detail, or 50 minute space, which gives me more. I can change the color of the calendar by selecting color and choosing a new one. I can also change the layout. For example, if I wanted to see my daily task list at the bottom of the calendar, I can select normal. We'll be going over tasks later however, any email or contact follow-up items will be shown here especially if you put a reminder on them.
I'll set the daily task list to off. You can also open up the reminders window. All day long, while I'm getting reminders for emails, calendar items, and follow-up items, they'll pop up in a dialogue box that looks like this. I could then click dismiss all to get rid of them or snooze when they pop up. The last thing I might want to do is to set the weather to the right town. I'll click the down arrow and choose add location.
I can put in my zip code and hit the magnifying glass. Ill choose my town and I'll get the current weather.
- Connecting your email account to Outlook
- Reading mail
- Searching for mail
- Organizing mail with flags, folders, and rules
- Creating and sending new email
- Creating new contacts
- Adding delegates
- Creating meetings and appointments in the Outlook calendar
- Creating tasks
- Backing up Outlook data
Skill Level Beginner
Q: This course was updated on 11/09/2018. What changed?
A: A new video was added that covers the simplified ribbon in Office 365.