In this video, Jess Stratton shows users how to change the way the calendar looks and behaves, to get it set up the way that works best for each individual user. She goes over the different ways to display calendar data and how to navigate around.
- [Instructor] Let's go over customizing the calendar to make it work for you. You can access the calendar in Outlook by clicking the Calendar icon in the bottom left-hand side of the screen. You can see all your appointments in the middle of the screen and a date picker on the left. You can gain some more screen real estate by minimizing this folder pane. You can click the arrow to the right-hand side of the date picker to minimize it. It's going to make the calendar much bigger and fill the screen. At any time, you can bring that date picker back by clicking the arrow to expand it, and you can click the pushpin to keep it there.
From the Home ribbon tab, I can choose how my calendar is arranged. It defaults to Week view, meaning I can see Sunday through Saturday on the top of the screen. But I can change this. I can put it on Work Week view, which will show me Monday through Friday only. Day view gives me an overview of the current day. Month view shows me the entire month. And, finally, Schedule View. I'll put it back on Work Week. While in any of these views, I can scroll up and down to see the rest of the day that doesn't fit on the screen.
I can also change the date, and the work week will change accordingly. I can click any of the dates in these date pickers and I can navigate through the months by using the arrows to go back and forth. I can also use these arrows to the left or right of the date. At any time, I can click Today from the Home ribbon tab to get back to the current day. You'll notice a blue line going across the screen. That's the current time slot now, what time it is in the day.
Let's change to the View ribbon tab. In addition to changing how the days are arranged, I can also change the Time Scale for my calendar. It defaults to showing me 30-minute time blocks, but I can change this. I can see 60 minutes, which gives me less space for detail, or 15 minutes, which gives me more. It gives me the most space for detail, however, it also makes me have to scroll my calendar to see the entire day. I'm going to put it back on 30. I can change the color of the calendar by selecting color and choosing a new one.
I can also choose the layout. For example, if I wanna see my daily task list at the bottom of the calendar, I can select Normal. We will be going over tasks later, however, any existing email or contact followup items you have will be shown here, especially if you put a reminder on them. I'll set the daily task list to Off for now. Finally, I can open the Reminders Window. All day long, while I'm getting reminders about incoming email and calendar entries, it will pop up the calendar entry reminders in a dialog box that looks like this.
I could then click the Dismiss button to get rid of those reminders, or I can click Snooze when they pop up. If I need to see any upcoming reminders or reminders that I missed and haven't dismissed yet, I can always change to the View tab and open up this Reminders Window to see what's there. I'll click the X in the top right-hand side to close out of this. The last thing I might wanna do is set the weather. I'll click the down arrow next to Washington D.C. and click Add Location. I'll put in my zip code and click the magnifying glass.
The town comes up, and I'll get today's weather.
- Accessing the keyboard shortcuts
- Using @mentions
- Reading and searching mail
- Organizing mail
- Processing messages with mail rules
- Using the new Focused Inbox feature
- Creating and formatting new messages
- Recalling and resending messages
- Creating new contacts
- Working with the calendar
- Creating tasks and notes
- Working with Outlook data