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Categorizing messages


show more Categorizing messages provides you with in-depth training on Business. Taught by Sean Conrad as part of the Outlook 2007 Essential Training show less
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Categorizing messages

In addition to flagging messages for i Follow Up, I can also categorize them. Just to the left of the Flag icon in th e list of e-mail messages is a button that will categorize an e-mail message. If you click on it, it will put it in your default Quick Click category. And you're going to be able to control what Category that is, and even rename it. So there's two ways to do that. One is, you can right-click and choose which Category you'd like to put this particular item in. I've just put this one in two, both the Blue and the Red Categories.

You can also right-click and choose All Categories here, and this gives you a lot more control. You can check off which Categories you'd like this item to be in. You can also Rename the Categories. So, I'm actually going to put this one in Travel. And in the Blue Category, which I'd like to rename my New Project. And then choose OK. So as you can see, this particular e- mail is both in the New Project and the Travel Categories, and when I see the Reading pane I can see it here.

I can also do the same things by having the e-mail selected here in the Inbox, and clicking the Categorize button up here in the Toolbar. Gives me access to some of the same things as when I right-clicked, Go into All Categories and make my selections here. If I double-click to open this e-mail, on the Ribbon I also have a Categorize menu with the same options. So why would you categorize? Well, there's a couple of reasons. One is, you can search by Categories.

You could also arrange your Inbox by Categories. Just helps me to keep things straight. And of course, you're going to be able to set Categories on more than just e-mail messages, but on other items within Outlook as well.

Categorizing messages
Video duration: 2m 1s 2h 37m Beginner

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Categorizing messages provides you with in-depth training on Business. Taught by Sean Conrad as part of the Outlook 2007 Essential Training

Subject:
Business
Software:
Outlook
Author:
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