Join Dave Crenshaw for an in-depth discussion in this video Build buffer space between appointments, part of Managing Your Calendar for Peak Productivity.
- [Instructor] One common error I run into…when I help people use their calendars more productively…is that they are over scheduled.…Rather than having appointments back to back…to back with no breathing room,…you want to make sure that there's a healthy amount…of free or empty space in your schedule.…We live in a world that will interrupt us,…so we must be prepared by saving time…for these interruptions.…The average person loses 28% of their day…due to interruptions and the recovery time…from those interruptions.…
This happens for a variety of reasons,…but one of the major reasons is when people…overbook their day.…This creates the temptation to multitask,…or more accurately switch task,…yet every interruption has a cost…associated with it, sometimes as high as 15 minutes.…If your day is too full, pretty soon all you're doing…is switching, but not from task to task,…but from switching cost to switching cost.…For example, let's consider that you look…at your schedule and while some of the days are open…and have plenty of breathing room,…
LinkedIn Learning (Lynda.com) is a PMI Registered Education Provider. This course qualifies for professional development units (PDUs). To view the activity and PDU details for this course, click here.
The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc.
- Recognize the pitfall of having too many calendars.
- Recall the benefits of leaving 15 minutes of cushion for each task during a busy week.
- Name the best ratio for meetings to actual work for the average person.
- Relate “time abhors a vacuum” to scheduling meetings.
- List what you should schedule during your maximum productivity hours.
- Explain how you should manage your calendar during the busiest time of the year.