Join Dave Crenshaw for an in-depth discussion in this video Build buffer space between appointments, part of Managing Your Calendar for Peak Productivity.
- [Instructor] One common error I run into…when I help people use their calendars more productively…is that they are over scheduled.…Rather than having appointments back to back…to back with no breathing room,…you want to make sure that there's a healthy amount…of free or empty space in your schedule.…We live in a world that will interrupt us,…so we must be prepared by saving time…for these interruptions.…The average person loses 28% of their day…due to interruptions and the recovery time…from those interruptions.…
This happens for a variety of reasons,…but one of the major reasons is when people…overbook their day.…This creates the temptation to multitask,…or more accurately switch task,…yet every interruption has a cost…associated with it, sometimes as high as 15 minutes.…If your day is too full, pretty soon all you're doing…is switching, but not from task to task,…but from switching cost to switching cost.…For example, let's consider that you look…at your schedule and while some of the days are open…and have plenty of breathing room,…
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- Setting up your calendar
- Adding quick tasks to your calendar
- Scheduling an extended project
- Building in extra time between appointments
- Using a mobile calendar
- Coordinating schedules
- Schedule recurring meetings
- Handling scheduling conflicts
- Creating daily, weekly, and monthly patterns