Categories allow you to visualize relationships in your inbox, calendar, people, or task list. You can assign one or more categories to Outlook items. There is one categories list that spans all the Outlook apps, so categories also provide continuity between the apps. To create or assign categories, right-click an Outlook item.
- [Instructor] Categories give you a way to visualize … your email or your tasks. … But I love categories in my Calendar. … You can assign one or more categories … to any Outlook item. … For example, if I have a meeting … that has something to do with a budget, … I can assign a budget category. … But I can also assign a project name category. … Outlook comes with built in categories … like orange category, blue category, red category … and yellow category. … But you can modify the categories by changing their names. … You can add more categories … and have as many of them as you wish. … When you sort or filter by category … it's going to use the text associated with it, … so it's perfectly fine to have four categories … that share the same color. … If that's a help for how you are organizing. … To get to the categories dialogue box … I just need to have any Outlook item selected … and for example, I'm going to select this conference … and notice it's an appoint calendar tools and categorize, …
Author
Released
4/1/2019- Finding a contact in seconds flat
- Listening to email
- Reusing text with Quick Parts
- Color-coding emails
- Making use of Favorites
- Automating email with rules
- Creating new tasks quickly
- Rescheduling appointments
- Cloning appointments
- Linking contacts
- Setting up an out-of-office message
Skill Level Intermediate
Duration
Views
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Introduction
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1. Top 10 Tips and Tricks (+ 1)
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Peek into another app1m 35s
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Add people to Favorites2m 51s
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Listen to your emails3m 3s
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Enter natural language dates3m 23s
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Create a group3m 32s
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2. Organize Your Inbox
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View your inbox your way4m 46s
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View by conversation3m 18s
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Delete old messages2m 4s
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Archive messages1m 55s
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3. Manage Incoming Messages
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Speed read your email1m 59s
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Use Quick Steps5m 13s
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Make use of Favorites1m 18s
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Find an email3m 10s
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Use search folders2m 42s
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4. Send and Reply to Messages
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Add a hyperlink to an email1m 15s
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5. Stay On Task
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Set task reminders1m 1s
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6. Tips and Tricks for Calendars
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Assign categories4m 32s
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Clone an appointment2m 44s
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Change the time scale2m 27s
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Show three time zones3m 41s
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7. Tips for Working with Contacts
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Add a photo to a contact1m 38s
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Map a contact address1m 27s
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Create a contact group4m 38s
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8. More Tips and Tricks
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Work offline3m 21s
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Conclusion
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Next steps1m 35s
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Video: Assign categories